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CC MIN 02111492, City Council Regular Meeting and Study Session Minutes Tuesday, February 11, 2014 6:00 PM Bothell Municipal Court 10116 NE 183rd Street, Bothell, WA Call to Order/Pledge of Allegiance Mayor Freed called the meeting to order at 6:00 PM 1. Roll Call Mayor Freed, Deputy Mayor Spivey and Councilmembers Agnew, Evans, Lamb, and Samberg present. Mayor Freed announced that Councilmember Rheaume was absent but would arrive shortly. 2. Meeting Agenda Approval Two items were added to the agenda: Proclamation regarding Colorectal Cancer Awareness Month and Visitor Comments. Added Item 1: Proclamation: March 2014 as Colorectal Awareness Month Mayor Freed read the proclamation into the record and presented it to Bean Rodin who shared her story. Added Item 2: Visitor Comments Mayor Freed invited citizens to the podium. Sandy Guinn - spoke regarding AB #14 -22 and submitted her comments for the record. 3. Council Committee Reports 1 None �J City Council Regular Meeting /Study Session Minutes February 11, 2014 Page 2 of 4 4. Consent Agenda a. AB #14 -19 - Vouchers - December 2013 and January 2013 RECOMMENDED ACTION Approve check 139 and checks 119344 - 119811 ($3,315,989.65) for December 2013, and checks 119812 - 120253 ($4,746,729.47) for January 2014 that were approved and paid by the City Auditor. b. AB # 14 -20 - Consider Approval of Supplemental Agreement No. 5 to the PACE Agreement for Horse Creek RECOMMENDED ACTION: Authorize the City Manager to execute Supplemental Agreement No. 5 with PACE Engineers, Inc., in the amount of $150,000 and in substantially the same form as presented, for design and preparation of construction bid documents for Horse Creek Improvements. c. AB # 14 -21 - Council Consideration of an Interlocal Agreement and Related Articles of Incorporation with eCityGovAlliance RECOMMENDED ACTION: Authorize the City Manager to sign the amended and restated Interlocal Agreement establishing the eCityGov Alliance as a nonprofit corporation and approving other related actions. MOTION: Councilmember Lamb moved approval of the Consent Agenda as presented. Councilmember Agnew second. The motion carried 6 -0. Councilmember Rheaume was absent and excused. 5. New Business a. AB #14 -22 - Consider Approval of a Professional Services Agreement with Emergency Services Consulting International to provide consulting services to study the feasibility of creating a Regional Fire Authority RECOMMENDED ACTION Authorize the City Manager to execute the Professional Services Agreement with Emergency Services Consulting International in substantially the same form as presented and not to exceed the amount of $62,047 of which the City's share is $15,511.75. Councilmember Rheaume arrived at 6:11 PM. Fire Chief Bob Van Horne presented and entertained Council questions. Discussion ensued. r •A FAU City Council Regular Meeting /Study Session Minutes February 11, 2014 Page 3 of 4 MOTION: Councilmember Evans moved approval to authorize the City Manager to execute the Professional Services Agreement with Emergency Services Consulting International in substantially the same form as presented and not to exceed the amount of $62,047 of which the City's share is $15,511.75. Councilmember Lamb second. The motion carried unanimously 7 -0. 6. Study Session a. AB #14 -23 - Study Session to Consider a Planning Commission Recommendation Regarding Proposed Downtown Sign Code Amendments RECOMMENDED ACTION: Deliberate on the proposed code amendments and, based on the Planning Commission Findings, Conclusions and Recommendations, direct staff to prepare proposed Council Findings, Conclusions and Action and a proposed Ordinance for Council consideration at a future meeting. Senior Planner David Boyd presented and asked for council direction. Discussion ensued. Council consensus to schedule the item as a Public Hearing on an upcoming agenda to include discussion on landscape requirements and directional signage. ` I b. AB #14 -24 -Study Session Regarding Appointment of the Salary Commission RECOMMENDED ACTION: Provide direction to staff regarding the appointment of a new Salary Commission. Human Resources Director Jamie Marsden presented this item and stated the Salary Commission meets every 5 years. She asked that Council provide direction on the appointment process and stated that in order for staff to adhere to budgeting deadlines the committee needs to be appointed by March 18, 2014. Discussion ensued. Council consensus was to advertise on the website with a deadline to apply by March 3, 2014. Mayor Freed and Council will review applications and possibly make appointments on March 4, 2014 at their regular council meeting with the understanding that appointments must be made by March 18, 2014. W City Council Regular Meeting /Study Session Minutes February 11, 2014 Page 4 of 4 7. Executive Session - Property Acquisition /Personnel Matters /Potential, /Pending Litigation/ Labor Relations - Possible Action Council adjourned to Executive Session at 7:39 PM to discuss Potential Litigation; expected to last 15 minutes with no action. Council extended the Executive Session for 10 minutes at 8:03 PM. 8. Adjournment Council adjourned at 8:11 PM. Submitted for Approval 4/1/14 Laura Hathaway, City Clerk Approved as submitted 4/1/11