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CC MIN 052014127 City Council Regular Meeting & Study Session Meeting Minutes Tuesday, May 20, 2014 6:00 PM Call to OrderIPledge of Allegiance Mayor Freed called the regular meeting of the Bothell City Council to order at 6:00 PM and led the Council in the Pledge of Allegiance. 1. Roll Call Councilmembers Agnew, Evans, Lamb, Rheaume, Samberg and Deputy Mayor Spivey and Mayor Freed present. 2. Meeting Agenda Approval Councilmember Samberg pulled the May 6, 2014 minutes and Agenda Bill No. 14 -75 from the Consent Agenda. She also requested an additional hour each for Agenda Bill Nos. 14 -76 and 14 -77. After discussion Council agreed to add one hour total to the discussion time for AB Nos. 14 -76 and 14 -77. 3. Review Projected Agenda No Changes. 4. Special Presentations Added Item: Mayor Freed presented Councilmember Lamb with an engraved gavel for his service as Mayor. 5. Visitors Sandy Guinn - submitted written comments regarding her previous statements on the Regional Fire Authority at the May 6, 2014 Council Meeting. Kelly Snyder - spoke regarding the upcoming Bothell Chamber of Commerce Anniversary. 128 City Council Regular Meeting & Study Session Minutes Nla 2n 2n14 Page 2 of 6 6. Consent Agenda a. PULLED: AppFeval of the May 6,2014 Regular-/Study Session Meeting Minutes RECOMMENDEo AcTION: Approve the Council Meeting Minutes ef May 6, 2014 as pfe sented. b. AB #14 -73 -Consider Approval of April 2014 Vouchers RECOMMENDED ACTION: Approve checks 121221. - 121803 ($3,914,001.98) for April 20 that were approved and paid by the City Auditor. c. AB #14 -74 - Consider Approval of an Interlocal Agreement with King County for North Creek Trail - Section 3 and North Creek Interceptor Sewer Projects RECOMMENDED ACTION: Authorize City Manager to execute an Interlocal Agreement with King County in the same form as presented for construction of sections of North Creek Trail - Section 3 and North Creek Interceptor Sewer Project. . IA • . .. .. MOTION: Councilmember Lamb moved approval of Consent Items 14 -73 and 14 -74 as presented. Councilmember Agnew second. The motion carried 7 -0. Pulled ConsentAgenda Item No. 6a - Mav 6.2014 Meeting Minutes: Councilmember Samberg stated she pulled the May 6 minutes to support the change provided by Ms. Guinn. Discussion ensued. MOTION: Councilmember Lamb moved approval of the minutes to include the modification made by Ms. Guinn this evening; with direction to the City Clerk to discontinue the practice of recording visitor comments and simply record name and subject they spoke about for future meetings. Deputy Mayor Spivey second. Discussion ensued. E City Council Regular Meeting & Study Session Minutes May 20, 2014 Page 3 of 6 AMENDMENT: Councilmember Samberg moved to amend the motion to approve the May 6, 2014 minutes to include Ms. Guinn's written comments but not include the second portion of Councilmember Lamb's motion and to hold that for a future discussion. Councilmember Rheaume second. Councilmember Evans stated that if the amendment fails he would offer another amendment. VOTE on AMENDMENT: The Amendment failed 5 -2; Mayor Freed, Deputy Mayor Spivey, Councilmembers Lamb, Evans and Agnew dissenting. Discussion ensued. Councilmember Evans provided an amendment that the minutes reflect name and topic only. Councilmember Lamb stated that was the intent of his motion. VOTE on UNDERLYING MOTION The vote on the underlying motion to approve the May 6, 2014 minutes to include Ms. Guinn's written comments as submitted and revert back to the process on minutes to only list the name and the topic under visitor comments passed 4 -3: Councilmembers Samberg, Rheaume and Evans dissenting. 7. Study Session a. AB #14 -76 -Study Session: Status Update Regarding City Hall RECOMMENDED ACTION: No action is requested. The purpose of the study session is to become familiar with the 63 -20 leasing documents necessary to move forward with the City Hall project. City Manager Bob Stowe presented and introduced representatives from City Investors Development, LLC, the National Development Council, and the City's Bond Counsel who reviewed the 63/20 lease structure and transaction documents and entertained Council questions. This item will come back before Council for consideration on June 3, 2014. PULLED CONSENT ITEM A13#14 -75: Consider Adoption of a Resolution Designating Main Street and the Multi -way Boulevard as Parkways and Boulevards pursuant to RCW 35.21.190 Recommended Action: Adopt the proposed Resolution designating Main Street and the Multi -way Boulevard as Parkways and Boulevards pursuant to RCW 35.21.190. Councilmember Samberg spoke regarding her basis for pulling AB #14 -75. 130 City Council Regular Meeting & Study Session Minutes May 20, 2014 Page 4 of 6 Council asked clarifying questions of staff and bond counsel. MOTION: Councilmember Lamb moved approval of the Resolution as presented. Councilmember Agnew second. Discussion ensued. VOTE: The motion passed 5 -2; Councilmembers Samberg and Rheaume dissenting. Council recessed at 8:01 PM and reconvened at 8:15 PM. Old Business a. AB #14 -77 - Consider Approval of an Ordinance Authorizing a November 4, 2014 Election for a Parks and Public Spaces Bond Levy RECOMMENDED ACTION: Adopt the proposed Ordinance submitting a Parks and Public Spaces Bond Levy on the November 4, 2014 election. City Manager Bob Stowe presented this item and reviewed the list of projects that would be included should the bond levy pass. Mayor Freed called for Public Comment: Ann Aagaard - spoke to the proposed Ordinance and asked questions. City Manager Bob Stowe responded to her questions. David Graff - spoke to the proposed Ordinance. Gary Kamikawa - spoke to the proposed Ordinance. City Manager Stowe, Finance Director Tami Schackman, and Bond Counsel Hugh Spitzer entertained Council questions. MOTION: Councilmember Lamb moved to extend the meeting to 10:00 PM. Deputy Mayor Spivey second. The motion carried 7 -0. MOTION: Councilmember Lamb moved to approve the Ordinance authorizing a November 4, 2014 Election for a parks and public space bond levy. Councilmember Agnew second. Discussion ensued. VOTE: The motion passed 5 -2: Councilmembers Samberg and Rheaume dissenting. 131 City Council Regular Meeting & Study Session Minutes May 20, 2014 Page 5 of 6 8. New Business None 9. Public Meetings, Public Hearings, Closed Record Reviews None 10. Contracts & Agreements a. AB # 14 -78 -Consider Award of a Solid Waste Contract RECOMMENDED ACTION: Authorize the City Manager to enter into contract with Recology CleanScapes Inc., to begin services on January 1, 2015. MOTION: Deputy Mayor Spivey moved to extend the meeting to midnight - Withdrawn. Recycle /Public Projects Administrator Sabrina Combs presented this item, reviewed Council direction to date and entertained Council questions. MOTION: Councilmember Samberg moved approval of the contract award. Councilmember Agnew second. AMENDMENT: Councilmember Lamb moved to direct staff to continue to negotiate with Recology Cleanscapes so that residential garbage rates will not be increased as proposed in this contract. Mayor Freed second. Discussion ensued. VOTE ON AMENDMENT: The amendment passed 4 -3: Mayor Freed, Deputy Mayor Spivey, and Councilmembers Lamb and Evans in favor; Councilmembers Rheaume, Agnew and Samberg dissenting. UNDERLYING MOTION as AMENDED: Councilmember Lamb moved direct staff to continue to negotiate with Recology Cleanscapes so that residential garbage rates will not be increased as proposed in this contract. Mayor Freed second. VOTE: The motion passed 5 -2; Councilmember Rheaume and Agnew dissenting. MOTION: Councilmember Lamb moved to extend the meeting to 10:30. Councilmember Agnew second. The motion passed 6 -1; Deputy Mayor Spivey dissenting. b. AB # 14 -79 - Consider Award of a Construction Contract for Horse Creek /98th Avenue NE Improvements 132 City Council Regular Meeting fir. Study Session Minutes MaxT 20, 7014 Page 6 of 6 RECOMMENDED ACTION: Authorize City Manager to enter into a construction contract with Interwest Construction, Inc., in the amount of $9,822,983.97, for Horse Creek /98th Avenue NE Improvements. Senior Civil Engineer Ronnie Bennett presented this item and entertained Council questions. MOTION: Deputy Mayor Spivey moved approval as presented. Councilmember Agnew second. The motion carried 7 -0. c. AB #14 -80 - Consider Approval of a Professional Services Agreement to Update the Transportation Element of the Comprehensive Plan RECOMMENDED ACTION: Authorize the City Manager to enter into a professional services agreement with Fehr and Peers, in the amount of $95,575.40 and in substantially the same form as presented, for updating the transportation element of the Bothell Comprehensive Plan. Transportation Planner Sherman Goong presented and entertained Council questions. MOTION: Councilmember Rheaume moved approval as presented. Councilmember Agnew second. The motion carried 7 -0. 11. Executive Session - Propert,T� Acquisition /Personnel lU4�tt�rc /D�t�r�tin� /D�s��ir�R T itircnti r / T nh�r D�Inti�r�c _ D^—; h1n A -ti�t� 1•1[l l{. C. J/ 1 V41i 1141(11/ 1 V11U111� L11.1�C161V 11/ LU1/Vl 1 \%,A LXV11J - 1 "JJA"X\ AZT C1V11 None 12. Ci , Manager Report None 13. Adjournment Mayor Freed adjourned the meeting at 10:05 PM. Submitted for Approval on 6/17/14 Laura Hathaway, City Clerk Approved as presented 6/17/14