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CC MIN 042214 specialCity Council Special Meeting Minutes Tuesday, April 22, 2014 6:00 PM Bothell Municipal Court 10116 NE 183rd Street, Bothell, WA Call to Order / PledEe of AlleEiance City Clerk Laura Hathaway called the meeting to order at 6:00 PM and led the Council and audience in the Pledge of Allegiance. 1. Roll Call Clerk Hathaway called for a voice roll call: Councilmembers Agnew, Evans, Lamb, Rheaume and Samberg present. Ms. Hathaway stated that Mayor Freed is expected later in the evening and Deputy Mayor Spivey will participate for AB #14 -65 (Consideration of Appointment to Advisory Boards and Commissions) via phone. City Manager Bob Stowe asked for a nomination of a Chair Pro -tem to chair the meeting until the Mayor arrived. Councilmember Evans nominated Councilmember Lamb. MOTION: Councilmember Evans moved to designate Councilmember Lamb as Chair Pro - tem. Councilmember Agnew second. The motion carried 5 -0. Mayor Freed and Deputy Mayor Spivey were absent and excused. 2. Meeting Agenda Approval Councilmember Samberg pulled the meeting minutes of March 18, 2014 and April 1, 2014. Councilmember Samberg asked for an additional 30 minutes for AB #14 -65 - Consideration of Appointments to Advisory Boards and Commissions. 3. Review Projected Agenda a Councilmember Rheaume requested an addition to the Projected Agenda: Status on the Welcome to Bothell sign. 4. Special Presentations None City Council Special Meeting Minutes April 22, 2014 Page 2 of 6 5. Visitors Q minutes per speaker) Eric Murray. Chair, Greater Bothell Chamber of Commerce - provided the Council with a Chamber update and announced its 10 -year anniversary event on June 18, 2014. Marissa Hardin - spoke regarding a non - profit agency looking for host families in Bothell for Chinese exchange students. She left information in the lobby. Jeanie Robinson. President. Friends of North Creek Forest - thanked staff members Pat Parkhurst and Clark Meek for their time and effort in seeking grant opportunities for the North Creek Forest. 6. Consent A el= a 6:40PM - (5 minutes) a. Approval Of Minutes: 44are' o 2944. Regular Meeting April 1 2944 . R,.,. and April 8, 2014 Study Session RECOMMENDED ACTION: Approve Council Meeting Minutes for the March 18, 2014 and April 1, 2014 Regular Meetings and the April 8, 2014 Study Session. b. AB #14 -59 - Consider Approval of March 2014 Vouchers RECOMMENDED ACTION: Approve checks 120721- 121220 ($2,789,598.19) for March 2014 that were approved and paid by the City Auditor. C. AB #14 -60 - Consider Approval of a King County Parks Property Tax Levy Agreement RECOMMENDED ACTION: Authorize the City Manager to execute a King County Parks Property Tax Levy Agreement. d. AB #14 -61 - Consider Adoption of a Resolution Authorizing Staff to Pursue a State of Washington Recreation and Conservation Office Grant for North Creek Forest RECOMMENDED ACTION: Adopt the proposed resolution authorizing the City to apply to RCO for a Washington Wildlife and Recreation Program Local Program Grant for acquisition of the North Creek Forest. City Council Special Meeting Minutes April 22, 2014 Page 3 of 6 e. AB #14 -62 - Consider Approval of the Purchase of City Vehicles through State Bid RECOMMENDED ACTION: Approve the purchase of twelve vehicles per Washington State Procurement Contract No. 03813. Five vehicles to be purchased from Columbia Ford /Nissan in the amount of $123,283, and seven from Legacy Ford in the amount of $174,013, including Washington State Sales Tax. f. AB #14 -63 - Consider Approval of an Easement to Puget Sound Energy RECOMMENDED ACTION: Authorize the City Manager to approve the necessary easement to Puget Sound Energy, in substantially the same form as presented. Councilmember Samberg pulled the March 18, 2014 and the April 1, 2014 Meeting Minutes. MOTION: Councilmember Agnew moved approval of the April 8, 2014 Meeting Minutes and Consent Items b -f. Councilmember Evans second. The motion carried 5 -0. Mayor Freed and Deputy Mayor Spivey were absent and excused. Mayor Freed arrived at 6:13 PM. MOTION: Councilmember Samberg moved to expand Dick Paylor's comments under the Visitor Comment section of the minutes to state "and the need to increase communications with property owners in the area." Councilmember Rheaume second. Discussion ensued. VOTE: The motion failed 3 -3. Councilmember Samberg Councilmember Rheaume Councilmember Agnew Councilmember Evans Councilmember Lamb Mayor Freed Deputy Mayor Spivey was Yes Yes Yes No No No absent and excused City Council Special Meeting Minutes April 22, 2014 Page 4 of 6 MOTION: Councilmember Lamb moved approval of the March 18, 2014 Meeting Minutes as presented (to include fixing a scriveners error). Mayor Freed second. The motion passed 5 -1; Councilmember Samberg dissenting. Deputy Mayor Spivey was absent and excused. April 1, 2014 Meeting Minutes. Councilmember Samberg stated the vote on Amendment (AB #14 -54, page 15) should be recorded as "passed 4 -3: with Councilmember Lamb, Deputy Mayor Spivey and Mayor Freed dissenting." MOTION: Councilmember Samberg moved approval of the April 1, 2014 Meeting Minutes as amended. Councilmember Evans second. The motion carried 6 -0; Deputy Mayor Spivey absent and excused. 7. Contracts & AEreements a. AB #14 -64 - Consider Approval of an Interlocal Agreement with the Northshore School District Relating to Environmental Remediation RECOMMENDED ACTION: Authorize the City Manager to enter into an Interlocal Agreement with the Northshore School District, in substantially the same form as presented, relating to environmental remediation projects. Capital Program Manager Steve Morikawa introduced this item and entertained Council questions. Discussion ensued. MOTION: Councilmember Lamb moved approval of the Interlocal Agreement with the Northshore School District relating to Environmental Remediation. Councilmember Agnew second. The motion carried 6 -0; Deputy Mayor Spivey absent and excused. ADDED ITEM. Mayor Freed announced that April is National Poetry Month. He read a proclamation into the record and presented it to representatives from Cascadia College. Cascadia student Nichole McKnight recited a poem. Council recessed at 6:33 PM and reconvened at 6:52 PM. City Council Special Meeting Minutes April 22, 2014 Page 5 of 6 8. Boards & Commissions a. AB #14 -65 - Consider Appointments to Advisory Boards and Commissions RECOMMENDED ACTION: Vote and take action to ratify the results of the voting and make position- specific appointments to the City's Advisory Board and Commission vacancies; and that any vacancies not filled this evening be readvertised according to a schedule to be determined by the City Clerk Deputy Mayor Spivey attended by phone and cast his votes via email. Council made the following appointments: • Planning Commission - Mike Stall (1st round) and Eric Clarke (2nd round) • Lodging Tax Advisory Committee - Katie Sharrow (full- term), Chip Peterson (full- term), Shawna Pitts (full -term) and Karlie Hamilton (partial term) • Parks and Recreation Board - Roger Cecil, Rhonda Seiber- Doane, and June Kloubec • Library Board - Sara Glerum and Nadia Mustafa • Landmark Preservation Board - Victoria Somppi and David Vliet Council ratified the votes to the various boards and commissions individually (with the exception of the Planning Commission which will be ratified on May 6, 2014). MOTION: Lodging Tax Advisory Committee - Councilmember Lamb moved the appointment of Katie Sharrow (full- term), Chip Peterson (full- term), Karlie Hamilton (partial term), and Shawna Pitts (full - term). Councilmember Evans second. The motion carried 7 -0. MOTION: Parks and Recreation Board - Motion by Councilmember Evans to appoint Roger Cecil, Rhonda Seiber -Doane and June Kloubec. Councilmember Lamb second. The motion carried 7 -0. Councilmember Samberg left the room at 6:51 PM to speak with candidate Nadia Mustafa to see if she would be interested in serving on the Library Board. MOTION: Landmark Preservation - Motion by Councilmember Lamb to appoint Victoria Somppi and David Vliet. Councilmember Agnew second. The motion carried 6 -0; Councilmember Samberg absent and excused. Councilmember Samberg returned to the room at 6:53 PM and was informed of the vote regarding the Landmark Preservation Board. She concurred with the motion. City Council Special Meeting Minutes April 22, 2014 Page 6 of 6 Councilmember Samberg also stated that Nadia Mustafa expressed interest in serving on the Library Board. MOTION: Library Board - Motion by Councilmember Lamb to appoint Sara Glerum and Nadia Mustafa. Councilmember Evans second. The motion carried 7- 0. 9. Old Business None 10. Ordinances and Resolutions None 11. Public Meetines, Public Hearines, Closed Record Reviews None 12. New Business None 13. Executive Session - Property Acquisition /Personnel Matters /Potential /Pendine LitiEation/ Labor Relations - Possible Action None 14. City ManaEer Report None 15. Adjournment Mayor Freed adjourned the meeting at 6:54 PM. Submitted /Sfor , Approval 5/6/14 Approved as presented 5/6/14