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CC MIN 061714138 City Council Regular Meeting /Study Session MINUTES Tuesday, June 17, 2014 6:00 PM Call to Order /Pledge of Allegiance Mayor Freed called the meeting to order at 6:00 PM and led the Pledge of Allegiance. 1. Roll Call Councilmembers Evans, Lamb, Rheaume, Samberg and Mayor Freed present. Councilmember Agnew and Deputy Mayor Spivey were absent and excused. 2. Meeting Agenda Approval Councilmember Rheaume pulled the June 3, 2014 Meeting Minutes and AB # 14 -89 from the Consent Agenda. Councilmember Evans added AB #s 14 -96 and 14 -97 to the Consent Agenda. Councilmember Lamb asked for council support for the UW Bothell's application for the President's Initiative for Institute for Manufacturing Innovation. Council agreed to support their application. Councilmember Samberg added an Executive Session to discuss a real estate matter. 3. Review Proms cted Agenda Mayor Freed asked about the Y2 Acre Park monument. - City Manager Bob Stowe responded that it is currently scheduled as a study session item on September 9, 2014. Councilmember Rheaume asked about the upcoming budget process. Mr. Stowe stated that budget meetings are scheduled for the fourth quarter. 4. Special Presentations None S. Visitors (3 minutes per speaker) David Hablewitz - spoke regarding City Hall. James Barnhart - spoke regarding Council conduct. 139 City Council Regular Meeting Agenda June 17, 2014 Page 2 of 6 6. Consent Agenda 6:40 PM - (5 minutes)* Consider Approval of the May 20, 2014 Meeting Minutes and the 1un^�14 Meeti Minutes RECOMMENDED ACTION: Approve the City Council Meeting Minutes. b. AB #14 -87 -Consider Approval of May 2014 Vouchers RECOMMENDED ACTION Approve checks 121804 - 122233 ($2,958,179.71) for May 2014 that were approved and paid by the City Auditor. c. AB #14 -88 - Consider Adoption of Proposed Resolution Regarding Bothell's Participation in the State Local Government Investment Pool (LGIP) RECOMMENDED ACTION: Adopt the proposed Resolution. 1 89 A9 # A Consider- nn �.y of Supple N to the i-ru-- rrriv� A l �c�tal Agrcc}�cn � 9� 11 to the Professional Services Agr-eement with K&L Gates, LLP for- Legal Services Related to the Downtown Revitaliz RECOMMENDED ACTION Authorize the City Manager to execute, in substantially the same form as presented, Supplemental Agreement No. 11 to the Professional Services Agreement with K & L Gates, LLP for legal services in an amount not to exceed $225,000 related to Downtown Projects as described in the contract scope of work. e. AB # 14 -90 Consider Approval of Interlocal Cooperation Agreements with King and Snohomish Counties for the Community Development Block Grant (CBDG) Consortium and HOME Investment Partnership Program for the Period of 2015- 2017 RECOMMENDED ACTION Authorize the City Manager to sign the Interlocal Cooperation Agreements with both King and Snohomish Counties for the Community Development Block Grant Consortium and HOME Investment Partnership Program for the Period of 2015 -2017. f. AB #14 -91 Consider Approval of a Resolution Providing for and Updating the Cultural Exchange Policy and Repealing Resolution No. 958 in its Entirety RECOMMENDED ACTION: Adopt the proposed Resolution providing for a Cultural Exchange Program and Repealing Resolution No. 958. 140 City Council Regular Meeting Agenda June 17, 2014 Page 3 of 6 g. AB #14 -92 Consider Resolution Adopting Personnel Policy 7.12 Providing Employees Two Unpaid Holidays for the Purpose of Faith or Conscience and Directing the City Manager to Adopt and Implement New Personnel Procedures Consistent with the New Policy RECOMMENDED ACTION: Approve Resolution adopting Personnel Policy 7.12 providing employees two unpaid holidays for the purpose of faith or conscience and directing the City Manager to adopt and implement new personnel procedures consistent with the new policy. h. AB #14 -93 - Consider Approval of Supplemental Agreement No. 7 with Parametrix, Inc., for Engineering Design of North Creek Trail - Section 3 RECOMMENDED ACTION: Authorize City Manager to execute Supplemental Agreement No. 7 with Parametrix, Inc. in an amount not to exceed $15,884.15 and in substantially the same form as presented, for engineering support of North Creek Trail - Section 3 ADDED to CONSENT - AB #14 -96 - Consider Award of Construction Contract to Razz Construction Inc., for North Creek Trail - Section 3 RECOMMENDED ACTION: Authorize the City Manager to enter into a construction contract with Razz Construction Inc., in the amount of $785,477, for construction of North Creek Trail - Section 3 ADDED TO CONSENT AB # 14 -97 - Consider Approval of Professional Services Agreement with KBA Inc., for Construction Administration for North Creek Trail - Section 3 RECOMMENDED ACTION: Authorize the City Manager to enter into a professional services agreement with KBA, Inc., in the amount of $118,000, and in substantially the same form as presented, for construction administration, inspection, and material testing services for North Creek trail - Section 3. MOTION: Councilmember Lamb moved approval of the consent agenda as amended. Councilmember Samberg second. The motion carried 5 -0; Deputy Mayor Spivey and Councilmember Agnew absent and excused. Pulled Consent Agenda Item -June 3, 2014 Minutes: MOTION: Councilmember Rheaume moved to amend the minutes regarding the solid waste contract item to state: Recycling /Public Projects Administrator Sabrina Combs presented the solid waste contract with 1% scope reduction provided by Recology Cleanscapes Inc. Councilmember Samberg second. City Council Regular Meeting Agenda June 17, 2014 Page 4 of 6 Discussion ensued. AMENDMENT: Councilmember Lamb moved to amend the language to state: Recycling /Public Projects Administrator Sabrina Combs presented the solid waste contract with a cost reduction provided by Recology Cleanscapes Inc. Councilmember Rheaume second. The amendment carried 5 -0. Councilmember Agnew and Deputy Mayor Spivey absent and excused. MOTION: The underlying motion to approve June 3, 2014 Minutes as amended carried 5 -0. Councilmember Agnew and Deputy Mayor Spivey absent and excused. Pulled Consent Agenda Item - AB # 14 -89 - Consider Approval of Supplemental Agreement No. 11 to the Professional Services Agreement with K &L Gates, LLP for Legal Services Related to the Downtown Revitalization: Councilmember Rheaume pulled this item for discussion. Discussion ensued. MOTION: Councilmember Lamb moved approval as presented. Mayor Freed second. - The motion passed 3 -2: Councilmembers Rheaume and Samberg dissenting. Councilmember Agnew and Deputy Mayor Spivey absent and excused. 7. Contracts a. AB #14 -94 - Consider Approval of Collective Bargaining Agreement with Bothell Police Captains Union (Public Safety Employees' Union Local 519) for the period of January 1, 2014 through December 31, 2016. RECOMMENDED ACTION: Authorize the City Manager to sign the collective bargaining agreement between the City of Bothell and Bothell Police Captains Union (Public Safety Employees Union, Local 519) for the period of January 1, 2014 through December 31, 2016. Human Resources Director Jamie Marsden presented and entertained Council questions. MOTION: Councilmember Evans moved approval of the Collective Bargaining Agreement with Bothell Police Captains Union for the Period of January 1, 2014 through December 31, 2016. Councilmember Lamb second. The motion carried 5 -0; Councilmember Agnew and Deputy Mayor Spivey absent and excused. H2 City Council Regular Meeting Agenda June 17, 2014 Page 5 of 6 b. AB #14 -95 - Consider Approval of Revised Interlocal Agreement with Snohomish County Fire District 10 RECOMMENDED ACTION: Staff recommends Council approve the revised Interlocal Agreement with Snohomish County Fire Protection District 10 and direct the City Manager to execute the agreement as presented. Fire Chief Bob Van Horne presented and entertained Council questions. MOTION: Councilmember Lamb moved approval of the recommended action. Councilmember Evans second. The motion carried 5 -0; Councilmember Agnew and Deputy Mayor Spivey absent and excused. c. AB #14 -98 - Consider Approval of Professional Services Agreement with Parametrix for Construction Administration for Horse Creek /98 Avenue NE Improvements Project RECOMMENDED ACTION: Authorize the City Manager to enter into a professional services agreement with Parametrix. Inc., in the amount of $404,194, in substantially the same form as presented for construction administration for Horse Creek /98th Avenue NE improvements. Senior Civil Engineer Ronnie Bennett presented this item and along with Capital Program Manager Steve Morikawa entertained Council questions. MOTION: Councilmember Rheaume moved approval of the recommended action. Mayor Freed second. The motion carried 5 -0; Councilmember Agnew and Deputy Mayor Spivey absent and excused. 8. New Business a. AB # 14 -99 - Consider Approval of an Easement Reduction for Hopkins Nursery Property RECOMMENDED ACTION: Authorize the City Manager to accept and execute such documents as necessary in order to reduce the existing utility easement from 20 feet to 15 along lots 5 through 7 of the Hopkins Garden plat. Senior Civil Engineer Dave Phelps presented this time and entertained Council questions. MOTION: Councilmember Lamb moved approval of the recommended action. Councilmember Evans second. The motion carried 5 -0; Councilmember Agnew and Deputy Mayor Spivey absent and excused. 143 City Council Regular Meeting Agenda June 17, 2014 Page 6 of 6 9. Study Session a. AB #14 -100 - Study Session to Consider Planning Commission Recommendation on Proposed Code Amendments Regarding Downtown Transition District Density RECOMMENDED ACTION: Deliberate on the proposed code amendments and, based on the Planning Commission Findings, Conclusions and Recommendations, direct staff to prepare proposed Council Findings, Conclusions and Action and a proposed Ordinance for Council consideration at a future meeting. Senior Planner Dave Boyd presented this item, entertained Council questions and asked for Council direction. Mayor Freed left the meeting at 7:02 PM. Councilmember Lamb took over as presiding Chair. Council consensus is to have this item come back before them in the form of a public hearing. 10. Public Meetings, Public Hearings, Closed Record Reviews None 11. Executive Session -Property Acquisition /Personnel Matters /Potential /Pending Litigation/ Labor Relations - Possible Action Council adjourned to Executive Session at 7:27 PM to discuss Property Acquisition; expected to last 15 minutes with no action. 12. City Manager Report None 13. Adjournment The meeting was adjourned at 7 :32 PM. Submitted for Approval 7 /8/14 Approved as submitted 7/8/14