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CC MIN 070814I/ City Council Regular/Study Session Meeting MINUTES Tuesday, July 8, 2014 6:00 PM Call to Order /Pledge of Allegiance Mayor Freed called the meeting to order at 6:00 PM and led the Pledge of Allegiance. 1. Roll Call Councilmembers Agnew, Evans, Lamb, Rheaume, Samberg, Deputy Mayor Spivey and Mayor Freed present. Point of Personal Privilege: Councilmember Evans took a moment of Personal Privilege to discuss issues of professionalism on the Council. 2. Meeting Agenda Approval Councilmember Lamb inquired if the Mayor would allow public comment on the Study Session on AB 14 -109 - Study Session on Fitzgerald /35th SE Subarea. Mayor Freed stated he prefers public comment under the visitor section. Councilmember Samberg requested an additional 10 minutes be added to AB 14 -106 and an additional 20 minutes to discuss AB 14 -107. Councilmember Evans requested to move both AB 14 -104 and 14 -105 to the Consent Agenda. Councilmember Rheaume requested to add an item to the agenda: Motion to Rescind the Decision on City Hall. All requests granted. The motion to rescind the City Hall decision was added to the end of the agenda. 3. Review Projected Agenda Deputy Mayor Spivey asked for an addition to the Projected Agenda - Renaming a portion of 180th (by Bothell High School) to Cougar Way. Staff will set a date and prepare an agenda bill. Councilmember Samberg asked to schedule a discussion regarding the issue of fireworks in the City. Councilmember Lamb suggested it could be discussed by the 14G City Council Regular /Study Session Meeting Agenda July 8, 2014 Page 2 of 6 Public Safety Committee who could then make a recommendation to the Council. Council concurred with this suggestion. 4. Council Committee Reports Councilmember Evans reported on Regional Fire Authority (RFA) meetings. 5. Visitors (3 minutes per s eaker Michele LeBrasseur - spoke regarding boater safety issues on the slough. Steve Holmes - spoke regarding boater safety issues on the slough. I an Shaw - spoke regarding boater safety issues on the slough. Bill Moritz - spoke regarding the Parks and Public Spaces Levy and the new city hall. Judson Clendaniel - spoke regarding the new city hall. Ann Aagaard - turned in an application to serve on the Con Committee for Parks and Public Spaces Levy and spoke regarding the Fitzgerald Subarea Code Amendments. She submitted her comments for the record. Pam Bellecv - spoke regarding the new city hall. Ernie Bellecv - spoke regarding the Parks and Public Spaces Levy. Mike Challenger - spoke regarding fireworks safety. Tom Berry - spoke regarding potential code amendments for the Fitzgerald Subarea. 6. Consent Agenda a. Consider Approval of the June 17, 2014 Meeting Minutes RECOMMENDED ACTION: Approve the June 17, 2014 City Council Meeting Minutes. [ L1 6, Citv Cnnnril Rpunlar /Stntly Caceinn Mpptincs Avanrin July 8, 2014 Page 3 of 6 b. AB #14 -101 - Consider Approval of Payroll and Benefit Transactions for May 1- 31, 2014 RECOMMENDED ACTION: Approve payroll and benefit direct deposit transactions #2000085369 through #2000085941, in the amount of $1,388,705.29; payroll and benefit checks #34488 through #34557, in the amount of $981,227.60; and payroll tax deposits in the amount of $532,334.34 for May 1 -31, 2014, payroll that were approved and paid by the City Auditor. c. AB #14 -102 - Consider Approval of Supplemental Agreement No. 11 with Berger /ABAM, Inc. for Civil Engineering Services for Horse Creek /98th Avenue NE Improvements RECOMMENDED ACTION: Authorize the City Manager to enter into Supplemental Agreement 1 v. 1 J ' Jith BergerABAM, Inc., ill the all aunt of $14 and III substantially the same form as presented, for civil engineering support for Horse Creek /98th Avenue NE Improvements d. AB # 14 -103 - Consider Approval of Supplemental Agreement No. 6 with PACE Engineers, Inc. for Civil Engineering Services for Horse Creek /98th Avenue NE Improvements RECOMMENDED ACTION: Authorize the City Manager to enter into Supplemental Agreement No. 6 with PACE Engineers, Inc., in the amount of $231,297 and in cnhctantially the camp fnrm ac nrpcpntprl fnr riyil pncrinpprina caririrnc fnr Horse Creek /98th Avenue NE Improvements. e. ADDED TO CONSEArT - AB #14 -104 - Consider Award of Construction Cvitr act to Wyser Construction Inc., for Clean -up of Block "0" RECOMMENDED ACTION: Authorize the City Manager to enter into a construction contract with Wyser Construction Co. Inc., in the amount of $342,132.75, for cleanup of Block 0 relating to environmental remediation projects. f. ADDED TO CONSENT - AB #14 -105 - Consider Approval of a Professional Services Agreement with Transportation Engineering Northwest, LLC for Design of Bothell- Everett Highway and 228th Street SE Intersection Safety Improvements RECOMMENDED ACTION: Authorize the City Manager to enter into a Professional Services Agreement with Transportation Engineering Northwest, LLC, in the amount of $49,110 and in substantially the same form as presented, to complete final design of Bothell- Everett Highway and 228th Street SE Intersection Safety Improvements. IV City Council Regular /Study Session Meeting Agenda July 8, 2014 Page 4 of 6 MOTION: Councilmember Lamb moved approval of the Consent Agenda as amended. Councilmember Agnew second. The motion carried 7 -0. 7. Contracts /Agreements a. AB #14 -106 - Consider Approval of Professional Services Agreement with KPPF, Inc. for Design Engineering Services for SR 522 Stage 3 Improvements RECOMMENDED ACTION: Authorize the City Manager to enter into a Professional Services Agreement with KPFF, Inc., in the amount of $2,912,731.00 and in substantially the same form as presented, for engineering design and right -of- way services for SR 522 Stage 3 Improvements. Senior Civil Engineer Jason Torrie presented this item, and submitted a revised agenda bill indicating decreased project costs from what was presented in the packet (from $2,912,731.00 to $2,899,844.00). MOTION: Councilmember Lamb moved approval. Councilmember Agnew second. The motion carried 7 -0. 8. Public Hearing a. AB # 14 -107 - Public Hearing to Consider Adoption of Resolution Approving the 2015 -2020 Six -Year Transportation Improvement Program RECOMMENDED ACTION: Adopt the proposed resolution approving the 2015 -2020 Six -Year Transportation Improvement Program. Mayor Freed opened the Public Hearing at 7:09 PM. Capital Program Manager Steve Morikawa presented and reviewed changes and additions to the program and entertained Council questions. No Public Comment was received. MOTION: Councilmember Lamb moved to close the Public Hearing at 7:45 PM and moved approval of the recommended action adopting a resolution approving the 2015- 2020 Six -Year Transportation Improvement Program. Councilmember Agnew second. The motion carried 7 -0. rQ City Council Reizular /Study Session Meeting Agenda July 8, 2014 Page 5 of 6 9. Study Session a. AB #14 -108 - Study Session for Council Input Regarding 2015 -2016 Budget Focus Areas and Desired Outcomes RECOMMENDED ACTION: Council to provide input to the City Manager regarding its 2015 -2016 Budget Focus Areas and Desired Budget Outcomes. City Manager Bob Stowe presented the 2015 -2016 Budget Focus Areas and Desired Outcomes and he, along with Finance Director Tami Schackman, entertained Council questions. Discussion ensued. Council recessed at 8:11 PM and reconvened at 8:26 PM. Discussion continued and Council gave staff general instructions moving forward. b. AB #14 -109 - Study Session to Discuss Potential Plan and Code Amendments Concerning a Portion of the Fitzgerald / 35 SE Subarea RECOMMENDED ACTION: Deliberate on the concepts introduced at the July 8 study session and direct staff to prepare proposed Plan and Code language for Council consideration at a future public hearim Senior Planner Bruce Blackburn presented this item and reviewed the background /histol y leading up to this point. Mayor Freed invited public comment which was received by the following people: Jim Phillips Bob Vick - (Developer) Ben Givings - (Developer) Discussion ensued. This item will come back before the City Council in the form of a Public Hearing in September 2014. MOTION: Councilmember Lamb moved to extend the meeting until 10:00 PM. Mayor Freed second. The motion carried 7 -0. I bi RROLIM City Council Regular /Study Session Meeting Agenda July 8, 2014 Page 6 of 6 ADDED ITEM - Motion to Rescind City Hall Construction Decision MOTION: Councilmember Rheaume moved to rescind the June 3, 2014 decision approving construction on new city hall. Councilmember Samberg second. Discussion ensued. MOTION: Councilmember Samberg moved to extend the meeting until 10:30 PM. Mayor Freed suggested extending to 10:15 PM - Councilmember Samberg agreed. A second was not clearly indicated. Mayor Freed asked for electronic vote. The motion to extend to 10:15 PM passed 6 -1; Councilmember Lamb dissenting. Discussion continued. VOTE on MAIN MOTION: The main motion failed 5 -2: Councilmembers Samberg and Rheaume in favor. Councilmembers Agnew, Evans, Lamb, Deputy Mayor Spivey and Mayor Freed dissenting. 10. Adjournment Mayor Freed adjourned the meeting at 10:09 PM. Submitted for Approval on 9/2/14 ti ,t f l y — a 1 / \ tiJ Laura Hathaway, City Clerk Approved as Presented 9/2/14