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CC MIN 120214203 City Council Regular Meeting & Study Session Meeting Minutes Tuesday, December 2, 2014 6:00 PM Members of the City Council Mayor Joshua Freed, Deputy Mayor Del Spivey, Tom Agnew, Bill Evans, Mark Lamb, Andy Rheaume, and Tris Samberg Members of the Staff City Manager Bob Stowe, Assistant City Manager Peter Troedsson, City Attorney Joe Beck, Police Chief Carol Cummings, Fire Chief Bob Van Horne, Public Works Director Erin Leonhart, Human Resources Director Jamie Marsden, Finance Director Tami Schackman, Community Development Director Bill Wiselogle and City Clerk Laura Hathaway Call to Order /Pledge of Allegiance Mayor Freed called the meeting to order at 6:00 PM and led the Pledge of Allegiance. 1. Roll Call Councilmembers Agnew, Evans, Lamb Samberg, Deputy Mayor Spivey and Mayor Freed present. Councilmember Rheaume absent and excused. 2. Meeting Agenda Approval Councilmember Samberg pulled AB 14 -188 from the Consent Agenda. Deputy Mayor Spivey asked that the Study Session on the Transportation Impact Fee Ordinance be heard prior to the budget items. 3. Review Projected Agenda Councilmember Samberg asked about the update from the Public Safety Committee regarding fireworks. This item was added to the end of the agenda. 4. Special Presentation a. Solid Waste Contract Transition Update - Recycle /Public Projects Administrator Sabrina Combs introduced Kevin Kelly of Recology Cleanscapes who, along with other representative updated the Council on the transition process. 5. Visitors (3 minutes per speaker) None I City Council Regular Meeting /Study Session Minutes December 2, 2014 Page 2 of 6 6. Consent Agenda a. AB #14 -185 - Consider Approval of October Payroll and Benefit Transactions. RECOMMENDED ACTION: Approve payroll and benefit direct deposit transactions #2000088440 through #2000089035, in the amount of $1,451,091.09; payroll and benefit checks #34823 through #34883, in the amount of $987,379.39; and payroll tax deposits in the amount of $527,644.07 for October 1 -31, 2014, payroll that were approved and paid by the City Auditor. b. AB #14 -186 - Consider Approval of Supplemental Agreement No. 4 with Jacobs Engineering Group, Inc., for On -Call Structural Engineering Services RECOMMENDED ACTION: Authorize the City Manager to enter into Supplement No. 4 Jacobs Engineering Group, Inc., in the amount of $100,000 and in substantially the same form as presented, to provide on -call structural engineering services for the City's Bridge Inspection, Maintenance, Repair and Replacement Program. c. AB #14 -187 -Consider Approval of Interlocal Agreement with Snohomish County for Jail Services RECOMMENDED ACTION: Approve the Interlocal Agreement with Snohomish County for Jail Services in substantially the same form as presented, and authorize the City Manager to execute the agreement. AB #14 -189 - Consider Approval of a Memorandum of Understanding to Modify the Waste Management Street Preservation Fee RECOMMENDED ACTION: Authorize the City Manager to approve the Memorandum of Understanding Street Preservation Fee. MOTION: Councilmember Lamb moved approval of Consent Agenda items a -c and e. Councilmember Agnew second. The motion carried 6 -0; Councilmember Rheaume absent and excused. City Council Regular Meeting /Study Session Minutes December 2, 2014 Page 3 of 6 Agenda Item #14 -188 - Consider Approval of Supplemental Agreement No. 5 with BergerABAM Inc., for Design of Main Street Extension RECOMMENDED ACTION: Authorize the City manager to enter into Supplemental Agreement No. 5 with BergerABAM Inc., in the amount of $40,000 and in substantially the same form as presented for additional design on the Main Street Extension. Councilmembers Samberg and Evans asked clarifying questions of Capital Program Manager Steve Morikawa and Deputy Public Works Director Eddie Low. MOTION: Councilmember Lamb moved approval of AB 14 -188 as presented. Councilmember Evans second. Discussion. Councilmember Samberg spoke to the motion. VOTE: The motion carried 6 -0; Councilmember Rheaume absent and excused. 7. Contracts & Agreements a. AB #14 -190 - Consider Approval of Contract with Stewart MacNichols Harmell, Inc., PS for Indigent Defense Services RECOMMENDED ACTION: Authorize the City Manager to execute, in substantially the same form as presented, a Professional Services Agreement with Stewart MacNichols Harmell, Inc., PS for legal services in an amount not to exceed $12,500 per month, except as per additional charges as specifically allowed in the contract related to providing indigent defense services. Assistant City Manager Peter Troedsson presented and entertained Council questions. MOTION: Councilmember Lamb moved approval as presented. Councilmember Agnew second. The motion carried 6 -0; Councilmember Rheaume absent and excused. 8. Study Session AB #14 -192 - Study Session regarding the Transportation Impact Fee Ordinance RECOMMENDED ACTION: Adopt the proposed ordinance amending Bothell Municipal Code Chapter 17, pertaining to Transportation Impact Fees. Utility & Development Services Manager Don Fiene presented and entertained Council questions. This item will return to Council on January 20, 2015 for approval. we City Council Regular Meeting /Study Session Minutes December 2, 2014 Page 4 of 6 9. Public Meetings, Public Hearings, Closed Record Reviews a. AB #14 -191- Continued Public Hearing on City Manager's proposed 2015- 2016 Biennial Budget. RECOMMENDED ACTION: No action is requested this evening. Consideration of an ordinance approving the proposed budget is scheduled for December 9, 2014. Mayor Freed opened the Public Hearing on the 2015 -2016 Proposed Biennial Budget at 7:34 PM. City Manager Bob Stowe presented and gave an overview of budget meetings /discussion to date. Departments would make their budget presentations this evening followed by the remainder of departments on December 9th with subsequent adoption. No public comment was received. MOTION: Councilmember Agnew moved to close the public hearing at 7:35 PM. Councilmember Lamb second. The motion carried 5 -1; Councilmember Samberg dissenting. Councilmember Rheaume absent and excused. Discussion: Staff entertained clarifying questions by council. b. AB #14 -193 - Study Session regarding City Manager's Proposed 2015 -2016 Biennial Budget RECOMMENDED ACTION: No action is requested this evening. Consideration of an ordinance approving the proposed budget is scheduled for December 9, 2014. City Department Budget Presentations were presented by the Police Department and the internal services divisions of City Manager, City Clerk, Legislative, Judicial, Information Services and Non - Departmental. - Chief Carol Cummings presented the proposed 2015 -2016 Police Department budget and entertained Council questions. - Senior Management Analyst Kathie Oeser presented the City Manager, City Clerk proposed budgets. City Clerk Laura Hathaway addressed Council questions regarding public records requests. Council recessed at 8:10 PM and reconvened at 8:27 PM. Senior Management Analyst Kathie Oeser continued with budget presentations for Legislative and Non - Departmental and entertained Council questions. 207 City Council Regular Meeting /Study Session Minutes December 2, 2014 Page 5 of 6 - IS Manager Joe Sherman presented the Information Services budget and entertained Council questions. - Finance Director Tami Schackman presented the proposed Finance budget and entertained council questions - Court Administrator TJ Keogh present the Judicial budget and entertained Council questions. - City Attorney Joe Beck presented the Legal budget and entertained Council questions. - Human Resources Director Jamie Marsden presented the HR budget and entertained Council questions. - City Manager Bob Stowe entertained Council questions regarding other city funds and a proposed Park Director position. Discussion ensued regarding the Park Director position and a stand -alone Parks Department. Council consensus was for staff to research the feasibility of this and come back to Council at the December 9, 2014 meeting. ADDED ITEM: Councilmember Lamb reported on the Public Safety Committee Meeting regarding private displays of fireworks within the city limits. Consensus of the Committee is that because this issue has proponents on both sides it would be best if this was taken up as a citizen driven initiative as a ballot measure. Discussion ensued. Consensus of the Council was to agree with the Public Safety Committee recommendation. 10. Executive Session - Property Acquisition /Personnel Matters /Potential /Pending Litigation/ Labor Relations - Possible Action None 11. City Manager's Report None Kr Cit Council Reguinr Meeting /Study Sessinn Minutes December 2, 2014 Page 6 of 6 12. Adjournment Mayor Freed adjourned the meeting at 9:44 PM. Submitted for approval_ on 1/13/15 Laura Hathaway, City Clerk Approved as presented 1/13/15