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CC MIN 120914, City Council Special Meeting Minutes Tuesday, December 9, 2014 6:00 PM Members of the City Council Mayor Joshua Freed, Deputy Mayor Del Spivey, Tom Agnew, Bill Evans, Mark Lamb, Andy Rheaume, and Tris Samberg Members of the Staff City Manager Bob Stowe, Assistant City Manager Peter Troedsson, City Attorney Joe Beck, Police Chief Carol Cummings, Fire Chief Bob Van Horne, Public Works Director Erin Leonhart, Human Resources Director Jamie Marsden, Finance Director Tami Schackman, Community Development Director Bill Wiselogle and City Clerk Laura Hathaway Call to Order/Pledge of Allegiance Mayor Freed called the meeting to order at 6:00 PM and led the Pledge of Allegiance. Mayor Freed stated that Deputy Mayor Spivey would join the meeting via conference call for the budget discussion and that Councilmember Agnew was absent and excused. 1. Roll Call Councilmembers Evans, Lamb, Rheaume, Samberg, Deputy Mayor Spivey (via conference call for budget discussion only) and Mayor Freed present. Councilmember Agnew absent and excused. 2. Meeting Agenda Approval Councilmember Samberg asked that the discussion time allotted for the budget be extended to 2 hours. Council agreed to extend the budget discussion for 1 hour. Staff asked that an Executive Session regarding potential litigation be added to the agenda (no action expected). This item will be heard after the budget presentation. Councilmember Rheaume asked to provide an update regarding Sound Cities Association. This item will be heard prior to the Executive Session item. 3. Review Projected Agenda There were no changes to the Projected Agenda. 210 City Council Special Meeting Minutes December 9, 2014 Page 2 of 4 4. Visitors Sandy Guinn - spoke regarding public records requests in relation to information on the Regional Fire Authority. Roger Cecil - spoke regarding the proposed stand -alone Parks Department. 5. Ordinances and Resolutions a. AB #14-194 - Consider Ordinance Adopting the 2015 -2016 Biennial Budget RECOMMENDED ACTION: Adopt the proposed ordinance, which adopts the 2015- 2016 Biennial Budget Deputy Mayor Spivey joined the meeting via conference call at 6:12 PM. City Manager Bob Stowe reviewed changes from the previous meeting regarding the budget and reviewed the options regarding the addition of a Parks and Recreation Department and potential cost allocations. There will be an initial budget allocation of $120,000 which will be supported through the General Fund and includes reclassifying two positions: Parks and Recreation Manager to a Parks and Recreation Director and the Office Assistant to an Administrative Assistant. He also explained there would likely be a budget adjustment mid - biennium. City Manager Stowe along with Finance Director Tami Schackman entertained Council questions. Discussion ensued. Mayor Freed allowed for public comment which was received by Sandy Guinn City Manager Bob Stowe and Finance Director Tami Schackman continued to entertain Council questions regarding the overall proposed budget. MOTION: Councilmember Lamb moved adoption of the 2015 -2016 Biennial Budget including the changes presented tonight regarding the formation of a Parks and Recreation Department. Mayor Freed Cecondl AMENDMENT: Councilmember Samberg moved to include in the budget the data regarding personnel costs which was provided in a December 2, 2014 memorandum as well as the data to in response to her questions received November 26, 2014. Councilmember Rheaume second. Councilmember Samberg spoke to her motion. 211 City Council Special Meeting Minutes December 9, 2014 Page 3 of 4 VOTE ON AMENDMENT: The amendment failed 4 -2: Councilmembers Rheaume and Samberg for; Councilmembers Lamb, Evans, Deputy Mayor Spivey and Mayor Freed against. Councilmember Agnew absent and excused. AMENDMENT: Councilmember Samberg moved that a) Council receive the next budget draft in July, b) that the budget schedule allow for study sessions and public hearings, no less than four each, with an introduction to the public on how to understand the budget document and how to have an impact in the process, c) that the schedule be advertised in summer and fall additions of the Bothell Bridge, d) that the budget schedule also be advertised in other media outlets including the Bothell Reporter, the Everett Herald and the Woodinville Weekly. Councilmember Rheaume second. VOTE ON AMENDMENT: The amendment failed 4 -2: Councilmembers Rheaume and Samberg for; Councilmembers Lamb, Evans, Deputy Mayor Spivey and Mayor Freed against. Councilmember Agnew absent and excused. VOTE ON MAIN MOTION: The main motion approving the 2015 -2016 Biennial Budget as amended passed 5 -0 -1; Councilmember Agnew absent and excused; Councilmember Samberg abstained. CouncilmemberSambera spoke to her abstention. Deputy Mayor Spivey left the conference call at 7:48 PM. ADDED ITEM. Sound Cities Association Committee Report - Councilmember Rheaume polled the Council on how to present Bothell's positon on proposed legislation to lift the 1% property tax limit which will be voted on at their meeting on December 10, 2014. Because of the lateness of the request and the fact that two Councilmembers were absent, Council decided not to take a position and directed Councilmember Rheaume to abstain. 6. Executive Session -Properly Acquisition /Personnel Matters /Potential /Pending Litigation/ Labor Relations - Possible Action Council adjourned to Executive Session at 7:52 PM to discuss potential litigation with no action expected. The council meeting will adjourn immediately following the Executive Session. 7. Cily Manager's Report None 212 City Council Special Meeting Minutec December 9, 2014 Page 4 of 4 B. AdJournment The meeting was adjourned at 8:24 PM. Submitted for approval on 1/20/15 /s/ Laura Hathaway x. { i v a p Approved as amended (see page 3) - 1/20/15