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CC AGR 04-124 CT, AGRERMENT AND RE -ORDING ROUTING FORM To Be Completed By Department of Origin and Routed for Signatures with Contracts, Agreements and Items to be Recorded for Final Signatures. Council Aoorova/ Reauired* when Contract / Aareement is over $25.000 OR when Contract is for Professional Architectura/ or Enaineerina Services Citv Manaaer Authoritv Sanctioned for under $25.000 *ENTER DA TE Scheduled for Council Consideration: 4/19/04 ~'\ ~ <Jr-.. ~ \ \J\ \ G\{ DEPARTMENT OF ORIGIN: Police STAFF CONTACT: Bob Woolverton Contract with: Interlocal Agreement for Jail Administration Contract Amount: $728.00/vear Budgeted Amount: BARS Coding: 001.55.521.l0.4195 Duration of Work:_ From:_ $728.00/year ~,\. "'~c~) ~""~....a\",,, <....'2..) ~~'-'-<:-~~ "- ~ ~~ 0,", ~\~ '->:>\ ""\'\. \.~ . ~ ~.... <\"'-\\~ To:_ ReasonlNeed:_ Certificate ofInsurance Required: OYes If Yes, Amount/Type ofInsurance_ If Insurance Waived, Reason:_ ~No :::'l::Il'c. ~'C..~'t.= \ ~-\c:.",Q... ~~...\\ ~...cA" ';:)-\\-<:l'-'. ~ -:;~c""S c>'" "',,---..c \~a..\"":':, Originator: Please obtain the following approvals through Finance Department line. Then forward to Clerk Division to obtain remaining approvals/signatures. Notary Req'd Obtained o Contract Approved/Signed by Contractor/Consultant On:_ 0 0 ~ \"~"v:.o..~~ .~ <:::"'1\\ . "'" S 1'1 'uz Contract Reviewed/Signed by City Attorney On: J'-o,~lf/ 0 0 '- / ~"""'~ ~ "",.....~ ...<'\. <:'\10 IT Contract Reviewed / Approv d b Fina ce Director by Signature this pag On:----= 4- ~ ~~ 0", -!)-7-0 Clerk Division Use Only ~"""~ c:><-. ~(\~ Approved/Signed by: Rr City Manager On: ",\\<:> 0 0 II] City Council On:~ C>..~",,"~eA 0 0 ENTER STA TUS: 0 Approved as submitted 1 0 Approved as revised 10 Denied ~""'~ ~ ~~ '" Signed by: City Clerk On: 0 0 1- e . CITY COUNCIL MINUTES April 19, 2004 If from this item as an appearance ber of the Bothell Arts Council cil is from the Bothell Arts The electronic vote was displayed, in Council Member Merrill absent. e motion passed unanimously, with LIVE FIRE TRAILER Chief Zsigmondovics and Staff Attorney Weight, responded to q er presented the item and, along with City MOTION: Council Member Lamb moved, seconded by Council Member Guinn, to authorize the Interim City Manager to sign an Interlocal Agreement between Eastside Fire & Rescue, King County Fire Protection District No. 16, King County Fire Protection District No.45, City of Bothell, City of Duvall, City of Mercer Island, Snohomish County Fire District No.1, Gold Bar Fire, Snohomish Fire District No.7, and Snohomish Fire District No.5 Sultan, allowing the City of Bothell Fire and E.M.S. to jointly own and operate a mobile, propane-fueled, live fire training trailer. The electronic vote was displayed, indicating the motion passed unanimously, with Council Member Merrill absent. lAB #04-56. INTERLOCAL AGREEMENT FOR JAIL ADMINISTRATION Chief Conover presented the item and responded to questions. MOTION: Council Member Guinn moved, seconded by Council Member Johnson, to authorize the Interim City Manager to sign the Interlocal Agreement between dties within King County for Jail Administration, in a form substantially similar t() ~at approved by Council. The electronic vote was displayed, indicating the motion passed unaniIIlClusly;Witli Council Member Merrill absent. g:\groups\... \legislative\minutes\2004\cc041904.doc Page 2 of8 Sandra Lewis. Re: JAG Interegreement . Page 1 of2 From: To: Date: Subject: Sandra Lewis Laura Wood 5/13/2004 3:27 PM Re: JAG Interlocal Agreement Hi Laura, We have all the internal signatures including Merrill's and Phelan's. I retained one copy for our file and I am routing the other 2 originals to you in interoffice mail to be hand-delivered by Forrest. I'm sure it'll take a while to get back signature pages for the other agencies, so, I'll just check in with you periodically so that I can document the file. Thanks, Sandy >>> Laura Wood 5/4/2004 1:57:47 PM >>> Forrest just came and let me know that when these are signed by our people, I guess we need them back for hand delivery. Once you have a chance to catch up, again no big rush, could you let me know if this has been signed and where it is so I can let him know? He wants me to contact another City regarding this interlocal as well as other issues involving the JAG. Thanks Sandy. Sorry to be such a pest. >>> Sandra Lewis 5/4/200410:16:22 AM >>> Hi Laura, Today is my 1st day back since my surgery. Today I'm going through my inbox, voice mails, and a ton of emails so I will do my best to get an answer to you as soon as possible. I will send you a follow-up email with the status of your interlocal as soon as I've had an opportunity to look at it. Thank you for the update on the other two interlocals, I appreciate it! Sincerely, Sandy >>> Laura Wood 4/27/2004 7:13:17 AM >>> Can you verify that Manny has signed the JAG Interlocal Agreement that was approved by the Council on April 19th? Also, if it has been signed, has it been mailed out? Forrest is wanting me to verify since the JAG committee is sending out reminder e-mails to all the participants. Also, wanted to give you an update on the other two interlocals that we still haven't heard from, the one from last summer from the Narcotic's Task Force and the others from King and Sno County for mutual aid. We haven't received any word back for any of these agreements. Forrest has asked at several of his Chiefs meetings, and is told that they are still being circulated amongst the many participants. We are still working on them and will keep you informed. fi e://C: cu ent %20 nd%20 etting t ffL c %20 etting e p G 00001. M . e INTERLOCAL AGREEMENT FOR JAIL ADMINISTRATION ESTABLISHING THE TERM, PURPOSE, MEMBERSHIP, GOVERNANCE, JAIL OVERSIGHT ASSEMBLY (ASSEMBLY), JAIL ADMINISTRATION GROUP (JAG), JAIL OPERATION GROUP (JOG), MEETINGS, FISCAL AGENT, STAFFING, ANNUAL ASSESSMENT, TERMINATION, DISPOSITION OF REAL PROPERTY, INSURANCE AND INDEMNIFICATION REQUIREMENTS AND GENERAL PROVISIONS This InterlocaI Agreement ("Agreement") is dated effective November 1,2003 and is made and entered into between Algona, Auburn, Town of Beaux Arts Village, Bellevue, Black Diamond, Bothell, Burien, Carnation, Clyde Hill, Covington, Des Moines, Duvall, Enumclaw, Federal Way, Hunts Point, Issaquah, Kenmore, Kent, Kirkland, Lake Forest Park, Maple Valley, Medina, Mercer Island, Milton, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sarnrnamish, SeaTac, Seattle, Shoreline, Skykomish, Snoqualmie, Tukwila, W oodinville and the Town of Yarrow Point, Washington, municipal corporations organized under the laws of the State of Washington (collectively the "Cities"). A. The Cities enter into this Agreement pursuant to and as authorized by the Interlocal Cooperation Act (Chapter 39.34 RCW). B. Some of the Cities have entered into a long term Interlocal Agreement with Yakima County, as amended, for the purpose of housing the Cities' inmates in Yakima County jail facilities ("Yakima Jail Contract"). The Yakima Jail Contract commits the Cities to deliver a certain number of inmates to Yakima County to satisfy a Minimum Bed Commitment. The Yakima Jail Contract and any addendums to it are incorporated herein by this reference. C. Previously, the Cities negotiated the terms of an agreement regarding the use by the Cities of the Minimum Bed Commitment, including the allocation of jail beds among the Cities and the allocation of charges for jail service under the Yakima Jail Contract; however, that agreement never took effect. D. Some of the Cities have entered into a Jail Services Agreement with King County ("King County Jail Contract") providing for the Cities' use of jail beds in King County jail facilities for a limited time not to exceed ten years. The King County Jail Contract is incorporated herein by this reference. E. The King County Jail Contract provides for the creation of a Jail Administration Group to respond to any issue regarding the administration, implementation or interpretation ofthe King County Jail Contract. F. King County and the City of Bellevue have entered into a Land Transfer Agreement pursuant to Paragraph 12 of the King County Jail Contract which provides for the transfer of ownership of the eastside Jail site ("Jail Property") to Bellevue on behalf of all of the Cities. The Land Transfer Agreement is incorporated herein by this reference. Interlocal Agreement for Jail Administration Page 1 of 23 -1- e e G. The Cities desire to enter into this lnterlocal Agreement for Jail Administration in order to set forth the purpose, membership, governance, meeting frequency, fiscal agent, staffing, term, annual assessment, termination, and insurance and indemnification requirements, and regarding the use by the Cities of the Minimum Bed Commitment under the Yakima Jail Contract, including the method for allocating those jail beds as between the Cites, and to establish the formula for payment for unused beds should the Cities collectively fail to meet their Minimum Bed Commitment with Yakima County, as more specifically set forth in this Agreement. H. The Cities of Kent and Enumclaw are not parties to the Yakima Jail Contract or the King County Jail Contract. Kent and Enumclaw are included as parties to this Interlocal Agreement to clarify the City of Belle vue's authority with respect to the Jail Property, and to provide for Kent's and Enumclaw's participation in the planning process for disposition of Jail Property proceeds and for future jail facilities. IT IS HEREBY AGREED AS FOLLOWS: 1. PURPOSE This InterIocal Agreement is entered into by the Cities to further clarify the role of the Cities and their representatives in planning, implementation, operation and administration of interIocal agreements related to the provision of current jail services, and in planning for future facilities and programs for municipal iumates, and to establish a formula for the payment of unused beds should the Cities collectively fail to meet their Minimum Bed Commitment with Yakima County. This Agreement implements the administration group created by the King County Jail Contract and creates a group in order to facilitate cooperation in the examination of policy issues, questions and/or disputes involving the administration of the King County Jail Contract and the Yakima Jail Contract, the disposition of the Jail Property proceeds, and the planning for new misdemeanant secure jail facilities, non-secure alternative facilities or programs to create additional misdemeanant capacity. 2. CREATION OF THE ASSEMBLY, JAG AND JOG To accomplish the purposes of this Agreement, the Cities hereby create an oversight group of elected representatives called the Jail Oversight Assembly ("Assembly"), an administrative entity called the Jail Administration Group ("JAG"), and an operations entity called the Jail Operations Group ("JOG"), all as further described in Section 6 of this Agreement. 3. DEFINITIONS Assembly means the Jail Oversight Assembly created pursuant to Section 6 of this Agreement with the duties described herein. Average Daily Population ("ADP") means that number of City Inmates confined in Yakima County jail facilities for a year, divided by 365. InterIocal Agreement for Jail Administration Page 2 of 23 e e Cities means Algona, Auburn, Town of Beaux Arts Village, Bellevue, Black Diamond, Bothell, Burien, Carnation, Clyde Hill, Covington, Des Moines, Duvall, Enumc1aw, Federal Way, Hunts Point, Issaquah, Kenmore, Kent, Kirkland, Lake Forest Park, Maple Valley, Medina, Mercer Island, Milton, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sammamish, SeaTac, Seattle, Shoreline, Skykomish, Snoqualmie, Tukwila, Woodinville, and Town of Yarrow Point, Washington. City means a Washington city or town that is a party to this Agreement. City Member means any city or town that has signed this Agreement. Estimated Average Daily Population ("EADP") means that number of City Inmates that each City estimates it will confine in Yakima County jail facilities in a year, divided by 365. Fiscal Agent means the "fiscal agent" selected by the Assembly pursuant to RCW 39.34.030. JAG means the Jail Administration Group created pursuant to Section 6 of this Agreement, and the King County Jail Contract. JOG means the Jail Operation Group created pursuant to Section 6 of this Agreement and with the duties described herein. Jail Property means that certain real property located in Bellevue, Washington and commonly known as 1440 116th Avenue NE and 1412 116th Avenue NE, Bellevue, Washington, to be conveyed to the City of Bellevue to hold on behalf of all King County cities as third party beneficiaries consistent with the King County Jail Contract. Minimum Bed Commitment means the bed commitment made by the Cities collectively to maintain an Average Daily Population in Yakima County jail facilities equal to 440 City Inmates from October 1, 2003 through December 31, 2009, or as otherwise set in the Yakima Jail Contract. Overused Bed Commitment means the difference between a City's EADP and the actual number of City Inmates sent to Yakima County jail facilities by that City, where the actual number is less than that City's EADP. 4. TERM This Agreement shall be dated effective November 1, 2003 and shall continue until December 31,2012, the date of the expiration of the King County Jail Contract ("Term"). This Agreement may be renewed for any successive periods, by written addendum, under terms and conditions acceptable to all of the Cities. No City that is a party to this Agreement at its inception or thereafter will be required to be a party to any renewal of this Agreement. 5. TERMINATION 5.1 Termination Unrelated to Yakima Jail Contract. Any City may terminate its participation in this Agreement by delivering written notice to the Assembly, by Interlocal Agreement for Jail Administration Page 3 of23 e e December 31 in any year, of its intention to terminate effective December 31 of the following year. Any City terminating this Agreement shall remain legally and financially responsible for any obligation incurred by the City pursuant to the terms of this Agreement, including its obligation to pay its annual assessment for the current budget year as described in Sections 8 and 9 of this Agreement. 5.2 Termination for Cause - Yakima Jail Contract. In the event any City's participation in the Yakima Jail Contract is terminated for cause, as defined in the Yakima Jail Contract, such City shall remain legally and financially responsible to Yakima County for its EADP until December 31, 2009, or the end of the then existing term if the Yakima Jail Contract has been extended before the termination for cause; provided, that the terminated City may be entitled to a credit under Section 10 of this Agreement. 6. GOVERNANCE 6.1 Jail Oversight Assembly (Assemblv). (a) Membership. Each City Member shall appoint one elected official to be a member of the Assembly. The initial Assembly member for each City shall be the elected official designated by the City in the space provided below the City's signature on this Agreement. In the event that a City's initial Assembly member becomes unable to serve as an Assembly member, the City shall designate a new or alternate Assembly member. (b) Assembly Powers. The Assembly shall make policy determinations necessary to guide and direct the administration of this Agreement, and to guide JAG and JOG in the performance of duties under this Agreement, the King County Jail Contract, the Land Transfer Agreement, and the Yakima Jail Contract. The Assembly shall have the following duties and powers: (i) Annual Assessment. Budget and Work Program. The Assembly shall receive recommendations from JAG regarding the annual budget pursuant to Section 8 of this Agreement, the amount of the annual assessment pursuant to Section 9 of this Agreement, and an annual work program. On or before July 1 st of each year, the Assembly shall submit to the legislative body of each City a recommendation for the annual assessments, the annual budget, and the work program for the next year. (ii) Disposition of Jail Property. The Assembly shall receive recommendations from JAG and/or JOG regarding use of any proceeds of the sale or transfer of the Jail Property, and then either approve, reject or approve with modification such use ofthe proceeds. (iii) New Misdemeanant Facilities. The Assembly shall receive recommendations from JAG and/or JOG regarding alternatives for assessment and planning for new misdemeanant secure jail facilities, proposals to site or create jail facilities, options for non-secure alternative facilities or programs and issuance of long term debt for construction of such facilities and then either approve, reject, or modify the recommended alternative. Interlocal Agreement for Jail Administration Page 4 of 23 . . (iv) Amendments. The Assembly shall receive recommendations from JAG and/or JOG regarding any amendments to this Agreement, including the amendment of the annual assessment formula set forth in Section 9 of this Agreement, or the other interlocal agreements referenced by this Agreement and incorporated herein, and then make a recommendation to approve, reject or modify such amendment to the legislative bodies of each City or return the recommendation to the JAG or JOG. (v) Fiscal Agent. The Assembly shall appoint a Fiscal Agent for the purposes of carrying out and recording financial transactions pursuant to RCW 39.34.030. (vi) Policv Determinations. The Assembly may make such policy determinations as are necessary to guide the administration or implementation of this Agreement, the King County Jail Contract, the Yakima Jail Contract, and the Land Transfer Agreement, including but not limited to policy regarding the hiring of employees or contracting with consultants, purchasing of goods or services, and adoption of procedures for the administration of this Agreement. (c) Meetings. The Assembly shall meet at the times convened by its officers, but at least once each year. For any meeting held in addition to one annual meeting regarding the annual budget, assessments, and work program, the Assembly may meet by telephone, electronically, video conferencing, or any other communications mechanism that allows simultaneous communication between all persons in attendance; provided, that at least fourteen days notice of the meeting is provided to all Assembly members. A quorum shall consist of Assembly members representing sixty percent (60%) of the total residential population of all City Members. Decisions shall be made or action shall be taken by the affirmative vote of Assembly members from Cities having sixty percent (60%) of the total residential population of all City Members. For purposes of this section, each Cities' residential population shall be deemed to be the most recent population estimate available from the State of Washington's Office of Financial Management. If an Assembly member will be absent from a meeting, the Assembly member may, but is not required to, designate by written proxy another person to attend the meeting and vote on behalf of the Assembly member. The Assembly may seek a straw vote for informational purposes only. (d) Assemblv Officers. The Assembly members shall select up to four officers, including a chairperson and vice-chairperson to serve as the executive committee; provided, that if representatives are not selected from each of the three largest jail users among the cities that are parties to both the Yakima and King County jail interlocal agreements for housing misdemeanant inmates, such representatives shall be included as additional members of the executive committee. "Largest jail user" is determined by the sum of the jail inmate populations in the King County and Yakima jail facilities from the prior calendar year. The officers serving as the executive committee shall (1) convene meetings of the Assembly as the officers determine appropriate, but at least once a year, (2) establish the agenda for each meeting, (3) act as spokespersons for the Assembly, and (4) convene and make assignments to Assembly subcommittees, as Interlocal Agreement for Jail Administration Page 5 of23 e e appropriate. The chairperson shall preside over the Assembly's meetings, and the vice-chairperson shall preside in the chairperson's absence. 6.2 Jail Administration Group (JAG). (a) Membership. The JAG shall be composed of six (6) members as follows: City of Seattle Representative (I) City of Bellevue Representative (I) Suburban Cities Representatives (4) The Mayor of Seattle shall appoint the City of Seattle representative, and shall also appoint an alternative Seattle representative to serve in the event that the original representative is absent or becomes unable to serve. The Bellevue City Manager shall appoint the City of Bellevue representative, and shall also appoint an alternative Bellevue representative to serve in the event that the original representative is absent or becomes unable to serve. The Suburban Cities Association ("SCA") shall select three (3) representative cities through a process defined by the SCA, and a fourth representative among the SCA cities shall be selected by the Mayor or City Manager of the SCA city that is the largest jail user and a party to both the King County and Yakima interlocal agreements for housing misdemeanant inmates. "Largest jail user" is determined by the sum of the jail inmate populations in the King County and Yakima jail facilities from the prior calendar year. For each city representative selected by SCA, and the suburban city selected based upon largest j ail population, the Mayor of a mayor/council city or the City Manager of a manager/council city shall appoint that City's representative, as well as an alternative representative to serve in the event that the original representative is absent or becomes unable to serve. The Seattle, Bellevue, and Suburban Cities members of the JAG created in this Section shall be the same as the members of the JAG created under the King County Jail Contract. (b) JAG Powers. The JAG shall administer this Agreement pursuant to the terms ofthis Agreement, the Yakima Jail Contract, the King County Jail Contract, and the Land Transfer Agreement and pursuant to any procedures adopted by the Assembly or JAG. The JAG shall have the following duties and powers: (i) Act as the Cities' representatives to the King County Jail Contract and perform all duties assigned to JAG under that Contract, consistent with policy direction provided by the Assembly under this Agreement; (ii) Make policy recommendations as defined in Section 6.1 of this Agreement to the Assembly including, without limitation, recommendations on the disposition of the Jail Property proceeds (subject to Section 7 of this Agreement), alternatives for assessment and planning for new misdemeanant secure jail facilities, proposals to site or create jail facilities, options for non- secure alternative facilities or programs and issuance of long term debt for construction of such facilities, and contract language Interlocal Agreement for Jail Administration Page 6 of23 e e associated with any re-opener of the provisions described in Section 7 ofthe King County Jail Contract; (iii) Make recommendations to the Assembly on the appointment of a Fiscal Agent for the purposes of carrying out and recording financial transactions pursuant to RCW 39.34.030; (iv) Evaluate JOG recommendations regarding the interpretation of the King County Jail Contract or Yakima Jail Contract and issues related to inmate transportation, alternative and community correction programs, coordination with the courts and law enforcement, mental health, drug and alcohol treatment, alternative facilities within or outside of King County or other related issues; (v) After consultation with JOG, develop and recommend a budget, including annual assessments, and work program to the Assembly, and implement the budget and work program, subject to the Cities' obtaining legislative body approval of each City's individual annual assessment, the annual budget, and the work program in accordance with Section 8 of this Agreement; (vi) Following budget and work program approval by the Assembly and City Members in accordance with Section 8 of this Agreement, and subject to the availability of funds, the JAG, acting through its chairperson, will have the following additional powers: (1) Hire and supervise any staff, consultants or private vendors consistent with the annual budget, work program, and any human resource policies and procedures of the Fiscal Agent; (2) Negotiate and enter into any contracts or agreements with third parties for goods and services consistent with the annual budget and work program; (3) Approve or disapprove expenditures consistent with the annual budget and work program; (4) Make purchases or contract for services consistent with the annual budget and work program; and (5) If an annual budget becomes effective under Section 8.1, but insufficient Cities approve and pay assessments to fund the entire work program for that budget year, then JAG has the authority to assign priorities to various items in the work program and to determine which items or portions of items will be removed from the work program for that budget year. (vii) Adopt procedures for the conduct of JAG's meetings; Interlocal Agreement for Jail Administration Page 7 of23 . . (viii) Uniformly inform and consult with the Assembly and JOG for contract disputes, operational policy issues, hiring and supervision of staff, creation of the work program, creation of the budget, revisions to the cost allocation formula to establish the annual assessment set forth in Section 9 of this Agreement, disposition of the Jail Property proceeds and any decisions regarding assessment and planning for new misdemeanant secure facilities, misdemeanant non-secure alternative facilities or programs; (ix) Mediate disputes or issues presented to JAG by a City or Cities regarding the interpretation of or otherwise arising out of this Agreement, the Yakima Jail Contract, or the King Connty Jail Contract. In the event that any City or Cities present a dispute to JAG and JAG is unable to resolve the dispute in a manner acceptable to the Cities involved, the Cities shall submit the dispute to mediation prior to initiating any action in a court; and (x) Conduct any and all other business allowed by applicable law and necessary to carry out the purposes of this Agreement. (c) Meetings. The JAG shall meet as often as it deems necessary, but not less than quarterly. A quorum shall consist of a simple majority of the JAG's members or alternates. Decisions will be made by consensus of all the JAG members in attendance at a meeting. The JAG may seek a straw vote for informational purposes only. (d) Chairperson. The JAG members shall select a chairperson and vice- chairperson from among the JAG members to preside over JAG's meetings. 6.3 Jail Operation Group (JOG). (a) Membership. Each City Member shall appoint one representative to be a member of the JOG. The initial JOG member for each City shall be designated by the City in the space provided below the City's signature on this Agreement. (b) JOG Powers. The JOG shall advise the Assembly and JAG on operational issues regarding the King County Jail Contract or the Yakima Jail Contract, including without limitation, issues or disputes among the City Members related to contract interpretation, contract disputes, inmate transportation, alternative and community correction programs, coordination with the courts and law enforcement, mental health, drug and alcohol treatment, alternative facilities within or outside of King County, and any other related issues. The JOG shall consult with JAG regarding recommendations for the annual budget, assessments, and work program. (c) Meetings. The JOG shall meet as often as it deems necessary, but not less than quarterly. A quorum at any meeting of the JOG shall consist of a simple majority of the JOG members. Decisions will be made by consensus of all the JOG members in attendance at a meeting. The JOG may seek a straw vote for informational purposes only. Interlocal Agreement for Jail Administration Page 8 of23 e . (d) Chairperson. The JOG members shall select a chairperson and vice- chairperson from among the JOG members to preside over JOG's meetings. 7. JAIL PROPERTY 7.1 Land Transfer. Pursuant to the terms of the King County Jail Contract and the Land Transfer Agreement, King County will convey the Jail Property to the City of Bellevue prior to July 1, 2004. Bellevue will hold the Jail Property on behalf of all cities in King County as third party beneficiaries. Bellevue shall act as the fiscal agent of the cities for purposes oftaking action with respect to the Jail Property. Any disposition of the Jail Property shall also be consistent with the terms and provisions of Section 12 of the King County Jail Contract, which provides in pertinent part as follows: "The Property will be used to contribute to the cost of building secure capacity, or contracting for secure capacity, and, at the sole discretion of the Contract Cities, building or contracting for alternative corrections facilities, sufficient to enable the Contract Cities to meet the final step (occurring on December 31, 2012) of the population reduction schedule as detailed in Sections 11.3 and 11.4 of this Agreement. The parties understand that the Property may be sold or traded and the proceeds andlor land acquired from such sale or trade used for the purposes detailed in the preceding sentence. The parties further agree that in the event the cities do not build secure capacity, or contract for secure capacity, and, at the sole discretion of the Contract Cities build or contract for alternative corrections facilities, sufficient to enable the Contract Cities to meet the final step (occurring on December 31, 2012) of the population reduction schedule as detailed in Sections 11.3 and 11.4 of this Agreement the City of Bellevue shall transfer title to the Property back to the County if such Property has not been sold; or if such Property has been sold, pay the County an amount equal to the net sale price of the Property, plus investment interest earned; or if the Property has been traded, pay the County the appraised value of the Property at the time of the trade, as determined by an MIA appraiser selected by mutual agreement of King County and the City of Bellevue, plus investment interest earned." 7.2 Expenses. The City of Bellevue is authorized to sell the Jail Property for no less than fair market value. Fair market value shall be determined by an MIA appraisal commissioned by the City. The City of Bellevue is authorized to deduct from the gross proceeds customary expenses necessary to dispose of the property and costs incurred to perform due diligence studies necessary to exercise the option to take possession of the property from the County including, but not limited to, tests inspections, survey, appraisal, expenses resulting from any legal challenge, maintenance activities during the time the City of Bellevue has possession of the property. The total deductions shall not exceed five percent (5%) unless approved by the Assembly. If the Jail Property is sold and Cities fail to meet the terms set out in Section 12 of the King County Jail Contract referenced in Section 7.1 above regarding use of the proceeds, Cities are responsible for their proportional share of the amount required to reimburse Interlocal Agreement for Jail Administration Page 9 of23 e . King County as referenced in that section. This responsibility will be met collectively by requiring the fiscal agent to invest the sale proceeds in investment instruments that will preserve the full value of the capital assets, assure liquidity for funding future misdemeanant jail facilities and achieve the best rate of investment return. Until these conditions can be met, the fiscal agent shall retain the sale proceeds in the State Local Government Investment Pool. 8. FINANCE AND BUDGET 8.1 Budget. The budget year for jail administration and operations shall be January I to December 31 of any year. On or before July 15t of each year, a recommended budget, assessments, and work program for the next budget year shall be prepared by JAG, reviewed and recommended by the Assembly, and transmitted to each City's legislative body for approval or disapproval. Approval of the budget by a City's legislative body shall obligate that City to pay the assessment budgeted for that City for the next budget year; if a City's legislative body disapproves the budget that City shall not be obligated to pay the assessment budgeted for that City for the next budget year. An annual budget, including assessments, and work program shall not become effective unless the annual budget is approved by the legislative bodies of Cities representing sixty percent (60%) of the total residential population of all City Members. If an annual budget becomes effective under this Section, but insufficient Cities approve and pay assessments to fund the entire work program for that budget year, then JAG has the authority to assign priorities to the various items in the work program and to determine which items or portions of items will be removed from the work program for that budget year. For budget year 2004, the Cities shall make a good faith effort to accomplish the budget, assessment, and work program approval process by December 31, 2003. In the event that the Cities are unable to complete the process by that date, the Cities agree that the assessments for the year 2004 shall be as stated in Exhibit A to this Agreement, and the budget and work program approval for the year 2004 shall be completed by March 31, 2004 and shall be consistent with the assessments stated in Exhibit A. 8.2 Authoritv. The JAG, acting through its chairperson, and consistent with the budget, assessments, and work program approved by the City Members, is authorized to (1) apply for loans or grants in order to accomplish the purposes of this Agreement consistent with Chapter 39.34 RCW, (2) seek and negotiate partnerships with public and private corporations or entities as allowed by law, and (3) approve expenditures and direct the Fiscal Agent to make payments. The Fiscal Agent is empowered to receive all annual assessments received from the Cities and to make disbursements as approved by the JAG chairperson. If grants or other unbudgeted funds become available, budget amendments will be referred to the Assembly for its review and recommendations to City Members. 8.3 Fiscal Agent. The City of Tukwila shall act as the Assembly's initial Fiscal Agent pursuant to RCW 39.34.030 until the Assembly approves another Fiscal Agent. 8.4 Intergovernmental Cooperation. The Assembly and JAG will cooperate with state, county, and other local agencies to maximize use of any grant funds or other Interlocal Agreement for Jail Administration Page 10 of23 . . resources and enhance the effectiveness of the programs and projects created or implemented pursuant to this Agreement. 9. ANNUAL ASSESSMENT Funding for the activities under this Agreement shall be provided solely through the budget process described in Section 8 and collection of the annual assessment described in this Section 9. No separate dues or assessments shall be imposed or required of the Cities except upon unanimous vote of all of the Cities. The annual assessment shall be paid to the Fiscal Agent on a quarterly basis at the beginning of each quarter. Each City shall be assessed an annual assessment fee equal to Two Hundred and Fifty Dollars and No/IOO ($250.00) or equal to its proportional share of the approved budget based upon the following cost allocation formula, whichever is greater: (i) 50% of the annual fee shall be based upon the percentage calculated by dividing each City's residential population into the total residential population of all City Members, multiplied by one-half of the total amount ofthe annual budget; and (ii) 50% of the annual fee shall be based upon the percentage calculated by dividing a City's EADP into the actual total annual jail bed usage by the Cities in the Yakima jail facilities, multiplied by one-half of the total amount of the annual budget. The cost allocation formula is expressed as follows: (Citv's res. population) (Total of all Cities' res. population) multiplied by (Yz of total annual budget) plus (Citv's EADP) (Total Annual Jail Bed Usage of all Cities) multiplied by (Yz of total annual budget) in Yakima County jail facilities) equals City's Total Annual Assessment 10. DEFICITS IN USAGE OF YAKIMA JAIL BEDS Each City has generated an EADP. Attached hereto as Exhibit B, and incorporated by this reference, is the EADP of each City. In the event the Cities collectively fail to meet their Minimum Bed Commitment for any year during the term of the Yakima Jail Contract, the EADPs set forth in Exhibit B shall be used by the Cities to calculate the proportionate share owed by any individual City to Yakima. Interlocal Agreement for Jail Administration Page 11 of23 . . Each City will be responsible for its bed commitment to Yakima. Only those Cities that did not meet their EADPs and have unused bed commitment for the year will be responsible for paying Yakima for such unused bed commitment. However, if some cities exceed their EADP, their overage will be distributed as a credit to the cities whose jail use was less than their EADPs. Each City's credit will be based upon its percentage share of the total EADP. A City whose actual jail use equals or exceeds its EADP will pay Yakima an amount equal to its actual jail use. A City whose actual jail use is less than its EADP will pay Yakima an amount based on its EADP less the credit as described in this section. For purposes of this section, "credit" shall mean the product resulting from multiplying the (Beds in excess of Cities' EADP) by the quotient obtained by dividing the (EADP of a City with Unused Bed Commitment) by the (Sum of EADPs of all Cities with Unused Bed Commitment.) The calculation of a City's credit is expressed in the formula below: City Credit = (Sum of amount over the EADP X (EADP of a City wlUnused Bed Commitment) of All Cities Which Exceed Their EADPs) (Swn ofEADPs of Cities wlUnused Beds) For a City whose actual jail use was less than its EADP, its "credit" will be subtracted from the number of unused city beds. The difference is the amount that shall be paid to Yakima as expressed in the formulas below: City's unused beds = City's EADP - City's actual bed use Amount owed to Yakima = City's unused beds - city credit Exhibit C, attached hereto and incorporated by this reference, provides an example of a hypothetical application ofthis formula. 11. SURPLUS USAGE OF YAKIMA JAIL BEDS The Cities acknowledge that the Yakima Jail Contract does not require each City to maintain ajail usage equal to that City's EADP. Overused Bed Commitment by one City may inure to the benefit of the other Cities. However, Overused Bed Commitment in excess of five percent (5%) may create a hardship for the other Cities. Therefore, prior to usage in excess of five percent (5%) of its EADP, a City must obtain consent from another City or Cities to use a portion of the other City's or Cities' EADP. 12. NEW MEMBERS Any city or town may become a member to this Agreement so long as such city or town has entered into contracts for jail services with King County or Yakima County, executes an Addendum to this Agreement agreeing to comply with the terms and provisions ofthis Agreement, as now existing or hereafter amended, and obtains approval of the current budget by its legislative body. The Assembly shall determine what, if any, funding obligations such additional member city shall pay as a condition of becoming a member city to this Agreement. Interlocal Agreement for Jail Administration Page 12 of23 . . 13. MAILING ADDRESSES All notices and correspondence to the respective parties to this Agreement shall be sent to the City Manager or Mayor for each City. All notices and correspondence to the Assembly shall be sent to the office of the Fiscal Agent. 14. INSURANCE 14.1 Evidence of Insurance Coverage. Each City agrees to provide the other Cities with evidence of insurance coverage, in the form of a certificate of insurance from a solvent insurance provider and/or a letter confirming coverage from a solvent insurance pool or self-insurance program which is sufficient to address the insurance and indemnification obligations set forth in this Agreement. 14.2 Minimum Liability Limits. Each City shall obtain and maintain throughout the term of this Agreement coverage in minimum liability limits of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate for its liability exposures, including comprehensive general liability, errors and omissions, auto liability and police professional liability. The insurance policy shall provide coverage on an occurrence basis; except that insurance on a "claims made" basis may be acceptable with prior approval from JAG. If coverage is approved and purchased on a "claims made" basis, the City Member providing such insurance warrants continuation of coverage through policy renewals or the purchase of a tail, and/or conversion from a "claims made" form to an "occurrence" coverage form. 15. HOLD HARMLESSIINDEMNIFICATION Each City shall defend, indemnify and hold harmless all other Cities, their officers, agents and employees, from and against any and all claims, including third party claims, costs, judgments or damages, including attorney's fees, arising out of the negligent acts or omissions of the City, its officers, agents and employees, in connection with this Agreement. The Cities hereby waive, as to each other only, their immunity from suit under industrial insurance, Title 51 RCW. This waiver of immunity was mutually negotiated by the Cities. The provisions of this Section shall survive any termination or expiration of this Agreement. 16. GENERAL PROVISIONS 16.1 This Agreement contains all of the agreements of the Cities with respect to any matter covered or mentioned in this Agreement. No provision of this Agreement may be amended or modified except by written agreement authorized by the legislative bodies of all ofthe Cities and signed by all ofthe Cities. Interlocal Agreement for Jail Administration Page 13 of23 e . 16.2 Any provision that is declared invalid or illegal shall in no way affect or invalidate any other provision. 16.3 In the event any City defaults on the performance of any terms of this Agreement or any City places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, the prevailing City or Cities shall be entitled to an award of all its/their attorney fees, costs, and expenses. 16.4 Failure of any City to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection therewith, shall not constitute a waiver of such breach or default. 16.5 Any action, suit, or judicial proceeding for the enforcement of this Agreement shall be brought and tried in the Superior Court or the State of Washington in King County. Presenting disputes to the JAG and to a mediator consistent with this Interlocal Agreement shall be conditions precedent to the commencement of any judicial process to enforce the terms of this Agreement. 16.6 This Agreement may be executed in any number of counterparts. 16.7 The laws of the State of Washington shall govern this Agreement. 16.8 This Agreement shall be recorded with the King County Department of Records. THIS AGREEMENT has been executed by the undersigned Cities and shall be dated effective November 1,2003. CITY OF ALGONA, W A Approved as to Form: By: Glenn Wilson, Mayor George Kelley, Algona City Attorney Initial Assembly Member: Initial JOG Member: CITY OF AUBURN, W A Approved as to Form: By: Peter B. Lewis, Mayor Daniel B. Reid, Auburn City Attorney Initial Assembly Member: Initial JOG Member: TOWN OF BEAUX ARTS VILLAGE, W A Approved as to Form: By: Charles R. Lowry, Mayor Wayne Stewart, Town Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 14 of23 . . CITY OF BELLEVUE, W A By: Approved as to Form: Steve Sarkozy, City Manager Richard L. Andrews, Bellevue City Attorney Initial Assembly Member: Initial JOG Member: CITY OF BLACK DIAMOND, W A Approved as to Form: By: Howard Botts, Mayor Loren D. Combs, City Attorney Initial Assembly Member: Initial JOG Member: CITY OF BOTHELL, W A Initial JOG Member: CITY OF BURIEN, W A ~~ Michael Weight, Bothell C' Attorney ~-\-\~ . ('\ < ~~~ ~(j\'>..(\",-\(v1~l t)o\~1 c;~oJL Approved as to Form: By: Gary P. Long, City Manager Lisa Marshall, Burien City Attorney Initial Assembly Member: Initial JOG Member: CITY OF CARNATION, W A Approved as to Form: By: Woody Edvalson, City Manager Phil A. Olbrechts, Call1ation City Att0l11ey Initial Assembly Member: Initial JOG Member: CITY OF CLYDE HILL, W A Approved as to Form: By: George S. Martin, Mayor Clyde Hill City Attol11ey Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 15 of23 e . CITY OF COVINGTON, W A Approved as to Form: By: Andrew D. Dempsey, City Manager Duncan C. Wilson, Covington City Attorney Initial Assembly Member: Initial JOG Member: CITY OF DES MOINES, W A Approved as to Form: By Tony Piasecki, City Manager Des Moines City Attorney Initial Assembly Member: Initial JOG Member: CITY OF DUVALL, W A Approved as to Form: By: Becky Nixon, Mayor Bruce Disend, Duvall City Attorney Initial Assembly Member: Initial JOG Member: CITYOFENUMCLAW, WA Approved as to Form: By: John Wise, Mayor Michael J. Reynolds, Enumc1aw City Attorney Initial Assembly Member: Initial JOG Member: CITY OF FEDERAL WAY, WA Approved as to Form: By: By: David H. Moseley, City Manager Patricia A. Richardson Federal Way City Attorney Initial Assembly Member: Initial JOG Member: CITY OF HUNTS POINT Approved as to Form: By: By: Fred McConkey, Mayor Hunts Point City Attorney Initial Assembly Member: Initial JOG Member: Interloca1 Agreement for Jail Administration Page 16 of23 e . CITY OF ISSAQUAH, W A Approved as to Form: By: By: Ava Frisinger, Mayor Wayne D. Tanaka Issaquah City Attorney Initial Assembly Member: Initial JOG Member: CITYOFKENMORE, WA Approved as to Form: By: Stephen L. Anderson, City Manager Michael R. Kenyon, Kenmore City Attorney Initial Assembly Member: Initial JOG Member: CITY OF KENT, WA Approved as to Form: By: Jim White, Mayor Tom, Brubaker, Kent City Attorney Initial Assembly Member: Initial JOG Member: CITY OF KIRKLAND, W A Approved as to Form: By: David H. Ramsay, City Manager Gail Gorud, Kirkland City Attorney Initial Assembly Member: Initial JOG Member: CITY OF LAKE FOREST PARK, W A Approved as to Form: By: David R. Hutchinson, Mayor Michael P. Ruark, Lake Forest Park City Attorney Initial Assembly Member: Initial JOG Member: CITY OF MAPLE VALLEY, W A Approved as to Form: By: John F. Starbard, City Manager Lisa Marshall, Maple Valley City Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 17 of23 . . CITY OF MEDINA, W A Approved as to Form: By: Douglas J. Schulze, City Manager Kirk R. Wines, Medina City Attorney Initial Assembly Member: Initial JOG Member: CITY OF MERCER ISLAND, W A Approved as to Form: By: Richard M. Conrad, City Manager Londi K. Lindell, Mercer Island City Attorney Initial Assembly Member: Initial JOG Member: CITY OF MILTON Approved as to Form: By: By: Katrina Asay, Mayor Milton City Attorney Initial Assembly Member: Initial JOG Member: CITY OF NEWCASTLE, W A Approved as to Form: By: Andrew J. Takata, City Manager Dawn Findlay, Newcastle City Attorney Initial Assembly Member: Initial JOG Member: CITY OF NORMANDY PARK, WA Approved as to Form: By: Merlin MacReynold, City Manager Susan Rae Sampson, Normandy Park City Attorney Initial Assembly Member: Initial JOG Member: CITY OF NORTH BEND, W A Approved as to Form: By: Joan Simpson, Mayor Michael R. Kenyon, North Bend City Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 18 of23 . . CITY OF PACIFIC, W A Approved as to Fornl: By: Howard Erickson, Mayor Bruce Disend, Pacific City Attorney Initial Assembly Member: Initial JOG Member: CITY OF REDMOND, W A Approved as to Form: By: Rosemarie Ives, Mayor James E. Haney, Redmond City Attorney Initial Assembly Member: Initial JOG Member: CITY OF RENTON, W A Approved as to Form: By: Jesse Tanner, Mayor Lawrence J. Warren, Renton City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SAMMAMISH, W A Approved as to Form: By Ben Yazici, City Manager Bruce Disend, Sammamish City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SEATAC, WA Approved as to Form: By: Bruce A. Rayburn, City Manager Robert L. McAdams, SeaTac City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SEATTLE, W A Approved as to Form: By: Gregory J. Nickels, Mayor Thomas A. Carr, Seattle City Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 19 of23 . e CITY OF SHORELINE, W A Approved as to Form: By: Steven C. Burkett, City Manager Ian Sievers, Shoreline City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SKYKOMISH, W A Approved as to Form: By: Skip Mackner, Mayor Jeffrey Ganson, Skykornish City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SNOQUALMIE, W A Approved as to Form: By: Randy Fuzzy Fletcher, Mayor Pat Anderson, Snoqualrnie City Attorney Initial Assembly Member: Initial JOG Member: CITY OF TUKWILA, W A Approved as to Form: By: Steve Mullet, Mayor Robert F. Noe, City Attorney Initial Assembly Member: Initial JOG Member: CITY OF WOODINVILLE, W A Approved as to Form: By: Pete Rose, City Manager Jeffrey L. Taraday, Woodinville City Attorney Initial Assembly Member: Initial JOG Member: TOWN OF YARROW POINT, WA Approved as to Form: By: Jeanne R. Berry, Mayor Wayne Stewart, Yarrow Point Town Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 20 of23 . . EXHIBIT A 2004 ANNUAL COST PER CITY FOR THE JAIL ADMINISTRATIVE GROUP (JAG) Yakima Estimated 2002 Average of city pop. & jail Bed Population beds; $250 minimum Commitment Total 440.1 1,327,706 $88,000 Auburn 88.5 43,970 11.9% $10,056 Believue 27.0 117,000 7.6% $6,462 Botheli 2.0 16,264 0.9% $728 Burien 4.0 31,810 1.7% $1,432 Covington 2.4 14,395 0.8% $705 Des Moines 17.0 29,510 3.1% $2,622 Federal Way 29.0 83,850 6.6% $5,571 issaquah 2.0 13,790 0.8% $647 Kenmore 3.0 19,180 1.1% $921 Kirkland 12.5 45,790 3.2% $2,717 Lake Forest Park 2.5 12,860 0.8% $665 Maple Valley 15,040 0.6% $493 Mercer Island 4.0 21,955 1.3% $1,109 Newcastle 8,205 0.3% $269 North Bend 2.0 4,735 0.4% $350 Redmond 20.0 46,040 4.1% $3,456 Renton 27.0 53,840 5.2% $4,393 Sammamish 1.5 34,660 1.5% $1,282 SeaTac 4.1 25,320 1.5% $1,229 Seattle 155.0 570,802 40.0% $33,793 Shoreline 18.0 53,250 4.1% $3,497 Tukwila 11.0 17,270 1.9% $1,637 Woodinville 1.5 9,830 0.6% $468 Algona 3.0 2,525 0.4% $250 Beaux Arts Viliage 295 $250 Black Diamond 4,015 $250 Carnation 0.0 1,905 $250 Clyde Hili 0.0 2,895 $250 Duvali 1.0 5,190 $250 Hunt's Point 455 $250 Medina 0.7 3,010 $250 Milton 815 $250 Normandy Park 0.4 6,395 $250 Pacific 5,405 $250 Skykomish 215 $250 Snoqualmie 1.0 4,210 $250 Yarrow Point 1,010 $250 Estimated Annual Cost (salary/benefits) for JAG staff position = $88,000 Interlocal Agreement for Jail Administration Page 21 of 23 . EXHIBIT B TO INTERLOCAL AGREEMENT BETWEEN THE CITIES CONTRACTING WITH YAKIMA City or Town 2003 EADP Algona 3.0 Auburn 88.5 Beaux Arts Viilage 0.0 Beilevue 27.0 Black Diamond 0.0 Botheil 2.0 Burien 4.0 Carnation 0.0 Clyde Hili 0.0 Covington 2.4 Des Moines 17.0 Duvail 1.0 Federal Way 29.0 Issaquah 2.0 Kenmore 3.0 Kirkland 12.5 Lake Forest Park 2.5 Mapie Vailey 0.0 Medina 0.7 Mercer Island 4.0 Newcastle 0.0 Normandy Park 0.4 North Bend 2.0 Pacific 0.0 Redmond 20.0 Renton 27.0 Sammamish 1.5 SeaTac 4.1 Seattle 155.0 Shoreline 18.0 Skykomish 0.0 Snoqualmie 1.0 Tukwiia 11.0 Woodinville 1.5 Yarrow Point 0.0 TOTAL 440.1 Interlocal Agreement for Jail Administration Page 22 of 23 . T . . EXHIBIT C o INTERLOCAL AGREEMENT FOR JAIL ADMINISTRATION xample - formulas for distributing unused bed capacity at Yakima ies contract with Yakima for a minimum of 130 beds. The cities are under their collective commitment fties are under and 1 cfty is over its bed commitment. Total Bed Commitment Actual Unused IEADP) Bed Use Beds 80 70 (10) 40 25 (15) 10 15 5 130 110 (20) to Yakima Under Formula Stated in Section 1 a of t for its unused beds but then receives a credft based on its total bed commitment. For example, City C exceeded its bed commitment by 5 beds. f this 5 bed overage (aka the "credit") is calculated by taking City A's % share of the total bed 7%) times the overage of 5 beds = a credit of 3.3 beds. City C owes Yakima for 76.7 beds ds less the credit of 3.3 beds). Amount sed Bed Total Bed Commitment % Share Actual Unused Owed to IEADP\ (EADPl Bed Use Beds Credit Yakima 80 67% 70 + 10 - 3.3 = 76.7 40 33% 25 + 15 - 1.7 = 38.3 120 100% 95 + 25 - 5.0 = 115.0 10 15 + 0 - 0 = 15 130 110 + 25 - 5 = 130 I Agreement for Jail Administration of23 Hypothetical E Scenario: 3 oit by 20 beds; 2 c Contract Cities City A CityB Ci C Total Amount Owed this Agreemen Each city pays % share of the City A's share 0 commitment (6 (EADP of 80 be Cities with Unu Commitment City A Ci B Subtotal Ci C Total Interloca Page 23 e e INTERLOCAL AGREEMENT FOR JAIL ADMINISTRATION ESTABLISHING THE TERM, PURPOSE, MEMBERSHIP, GOVERNANCE, JAIL OVERSIGHT ASSEMBLY (ASSEMBLY), JAIL ADMINISTRATION GROUP (JAG), JAIL OPERATION GROUP (JOG), MEETINGS, FISCAL AGENT, STAFFING, ANNUAL ASSESSMENT, TERMINATION, DISPOSITION OF REAL PROPERTY, INSURANCE AND INDEMNIFICATION REQUIREMENTS AND GENERAL PROVISIONS This Interlocal Agreement ("Agreement") is dated effective November 1,2003 and is made and entered into between Algona, Auburn, Town of Beaux Arts Village, Bellevue, Black Diamond, Bothell, Burien, Camation, Clyde Hill, Covington, Des Moines, Duvall, Enumclaw, Federal Way, Hunts Point, Issaquah, Kenmore, Kent, Kirkland, Lake Forest Park, Maple Valley, Medina, Mercer Island, Milton, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sammamish, SeaTac, Seattle, Shoreline, Skykomish, Snoqualmie, Tukwila, Woodinville and the Town of Yarrow Point, Washington, municipal corporations organized under the laws of the State of Washington (collectively the "Cities"). A. The Cities enter into this Agreement pursuant to and as authorized by the Interlocal Cooperation Act (Chapter 39.34 RCW). B. Some of the Cities have entered into a long term Interlocal Agreement with Yakima County, as amended, for the purpose of housing the Cities' inmates in Yakima County jail facilities ("Yakima Jail Contract"). The Yakima Jail Contract commits the Cities to deliver a certain number of inmates to Yakima County to satisfY a Minimum Bed Commitment. The Yakima Jail Contract and any addendums to it are incorporated herein by this reference. C. Previously, the Cities negotiated the terms of an agreement regarding tl1.e use by the Cities of the Minimum Bed Commitment, including the allocation of jail beds among the Cities and the allocation of charges for jail'service under the Yakima Jail Contract; however, that agreement never took effect. D. Some of the Cities have entered into a Jail Services Agreement with King County ("King County Jail Contract") providing for the Cities' use of jail beds in King County jail facilities for a limited time not to exceed ten years. The King County Jail Contract is incorporated herein by this reference. E. The King County Jail Contract provides for the creation of a Jail Administration Group to respond to any issue regarding the administration, implementation or interpretation of the King County Jail Contract. F. King County and the City of Bellevue have entered into a Land Transfer Agreement pursuant to Paragraph 12 of the King County Jail Contract which provides for the transfer of ownership of the eastside Jail site ("Jail Property") to Bellevue on behalf of all of the Cities. The Land Transfer Agreement is incorporated herein by this reference. Interlocal Agreement for Jail Administration Page I of 23 -1- e e G. The Cities desire to enter juto this Interlocal Agreement for Jail Administration in order to set forth the purpose, membership, governance, meeting frequency, fiscal agent, staffing, term, annual assessment, termination, and insurance and indemnification requirements, and regarding the use by the Cities of the Minimum Bed Commitment under the Yakima Jail Contract, including the method for allocating those jail beds as between the Cites, and to establish the formula for payment for unused beds should the Cities collectively fail to meet their Minimum Bed Commitment with Yakima County, as more specifically set forth in this Agreement. H. The Cities of Kent and Enumclaw are not parties to the Yakima Jail Contract or the King County Jail Contract. Kent and Enumclaw are included as parties to this Interlocal Agreement to clarify the City of Belle vue's authority with respect to the Jail Property, and to provide for Kent's and Enumclaw's participation in the planning process for disposition of Jail Pr9perty proceeds and for future jail facilities. IT IS HEREBY AGREED AS FOLLOWS: 1. PURPOSE This Interlocal Agreement is entered into by the Cities to further clarify the role of the Cities and their representatives in planning, implementation, operation and administration of interlocal agreements related to the provision of current jail services, and in planning for future facilities and programs for municipal inmates, and to establish a formula for the payment of unused beds should the Cities collectively fail to meet their Minimum Bed Commitment with Yakima County. This Agreement implements the administration group created by the King County Jail Contract and creates a group in order to facilitate cooperation in the examination of policy issues, questions and/or disputes involving the administration of the King County Jail Contract and the Yakima Jail Contract, the disposition of the Jail Property proceeds, and the planning for new misdemeanant secure jail facilities, non-secure alternative facilities or programs to create additional misdemeanant capacity. 2. CREATION OF THE ASSEMBLY, JAG AND JOG To accomplish the purposes of this Agreement, the Cities hereby create an oversight group of elected representatives called the Jail Oversight Assembly ("Assembly"), an administrative entity called the Jail Administration Group ("JAG"), and an operations entity called the Jail Operations Group ("JOG"), all as further described in Section 6 of this Agreement. 3. DEFINITIONS Assembly means the Jail Oversight Assembly created pursuant to Section 6 of this Agreement with the duties described herein. Average Daily Population ("ADP") means that number of City Inmates confined in Yakima County jail facilities for a year, divided by 365. Interlocal Agreement for Jail Administration Page 2 of23 e e Cities means Algona, Auburn, Town of Beaux Arts Village, Bellevue, Black Diamond, Bothell, Burien, Carnation, Clyde Hill, Covington, Des Moines, Duvall, Enumclaw, Federal Way, Hunts Point, Issaquah, Kenmore, Kent, Kirkland, Lake Forest Park, Maple Valley, Medina, Mercer Island, Milton, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sammamish, SeaTac, Seattle, Shoreline, Skykomish, Snoqualmie, Tukwila, Woodinville, and Town of Yarrow Point, Washington. City means a Washington city or town that is a party to this Agreement. City Member means any city or town that has signed this Agreement. Estimated Average Daily Population ("EADP") means that number of City Inmates that each City estimates it will confine in Yakima County jail facilities in a year, divided by 365. Fiscal Agent means the "fiscal agent" selected by the Assembly pursuant to RCW 39.34.030. JAG means the Jail Administration Group created pursuant to Section 6 of this Agreement, and the King County Jail Contract. JOG means the Jail Operation Group created pursuant to Section 6 of this Agreement and with the duties described herein. Jail Property means that certain real property located in Bellevue, Washington and commonly known as 1440 116'h Avenue NE and 1412 116'h Avenue NE, Bellevue, Washington, to be conveyed to the City of Bellevue to hold on behalf of all King County cities as third party beneficiaries consistent with the King County Jail Contract. Minimum Bed Commitment means the bed commitment made by the Cities collectively to maintain an Average Daily Population in Yakima County jail facilities equal to 440 City Inmates from October 1, 2003 through December 31, 2009, or as otherwise set in the Yakima Jail Contract. Overused Bed Commitment means the difference between a City's EADP and the actual number of City Inmates sent to Yakima County jail facilities by that City, where the actual number is less than that City's EADP. . 4. TERM This Agreement shall be dated effective November 1, 2003 and shall continue until December 31,2012, the date of the expiration of the King County Jail Contract ("Term"). This Agreement may be renewed for any successive periods, by written addendum, under terms and conditions acceptable to all of the Cities. No City that is a party to this Agreement at its inception or thereafter will be required to be a party to any renewal of this Agreement. 5. TERMINATION 5.1 Termination Unrelated to Yakima Jail Contract. Any City may terminate its participation in this Agreement by delivering written notice to the Assembly, by Interlocal Agreement for Jail Administration Page 3 of23 e e December 31 in any year, of its intention to terminate effective December 31 of the following year. Any City terminating this Agreement shall remain legally and financially responsible for any obligation incurred by the City pursuant to the terms of this Agreement, including its obligation to pay its annual assessment for the current budget year as described in Sections 8 and 9 of this Agreement. 5.2 Termination for Cause - Yakima Jail Contract. In the event any City's participation in the Yakima Jail Contract is terminated for cause, as defined in the Yakima Jail Contract, such City shall remain legally and financially responsible to Yakima County for its EADP until December 31, 2009, or the end of the then existing term if the Yakima Jail Contract has been extended before the termination for cause; provided, that the terminated City may be entitled to a credit under Section 10 of this Agreement. 6. GOVERNANCE 6.1 Jail Oversight Assembly (Assembly). (a) Membership. Each City Member shall appoint one elected official to be a member of the Assembly. The initial Assembly member for each City shall be the elected official designated by the City in the space provided below the City's signature on this Agreement. In the event that a City's initial Assembly member becomes unable to serve as an Assembly member, the City shall designate a new or alternate Assembly member. (b) Assemb1v Powers. The Assembly shall make policy determinations necessary to guide and direct the administration of this Agreement, and to guide JAG and JOG in the performance of duties under this Agreement, the King County Jail Contract, the Land Transfer Agreement, and the Yakima Jail Contract. The Assembly shall have the following duties and powers: (i) Annual Assessment. Budget and Work Program. The Assembly shall receive recommendations from JAG regarding the annual budget pursuant to Section 8 of this Agreement, the amount of the annual assessment pursuant to Section 9 of this Agreement, and an annual work program. On or before July 1st of each year, the Assembly shall submit to. the legislative body of each City a recommendation for the annual assessments, the annual budget, and the work program for the next year. (ii) Disposition of Jail Property. The Assembly shall receive recommendations from JAG and/or JOG regarding use of any proceeds of the sale or transfer of the Jail Property, and then either approve, reject or approve with modification such use of the proceeds. (iii) New Misdemeanant Facilities. The Assembly shall receive recommendations from JAG and/or JOG regarding alternatives for assessment and planning for new misdemeanant secure jail facilities, proposals to site or create jail facilities, options for non-secure alternative facilities or programs and issuance of long term debt for construction of such facilities and then either approve, reject, or modify the recommended alternative. Interloca1 Agreement for Jail Administration Page 4 of23 e e (iv) Amendments. The Assembly shall receive recommendations from JAG and/or JOG regarding any amendments to this Agreement, including the amendment of the annual assessment fonnula set forth in Section 9 of this Agreement, or the other interlocal agreements referenced by this Agreement and incorporated herein, and then make a recommendation to approve, reject or modify such amendment to the legislative bodies of each City or return the recommendation to the JAG or JOG. (v) Fiscal Agent. The Assembly shall appoint a Fiscal Agent for the purposes of carrying out and recording financial transactions pursuant to RCW 39.34.030. (vi) Policv Determinations. The Assembly may make such policy determinations as are necessary to guide the administration or implementation of this Agreement, the King County Jail Contract, the Yakima Jail Contract, and the Land Transfer Agreement, including but not limited to policy regarding the hiring of employees or contracting with consultants, purchasing of goods or services, and adoption of procedures for the administration of this Agreement. (c) Meetings. The Assembly shall meet at the times convened by its officers, but at least once each year. For any meeting held in addition to one annual meeting regarding the annual budget, assessments, and work program, the Assembly may meet by telephone, electronically, video conferencing, or any other communications mechanism that allows simultaneous communication between all persons in attendance; provided, that at least fourteen days notice of the meeting is provided to all Assembly members. A quorum shall consist of Assembly members representing sixty percent (60%) of the total residential population of all City Members. Decisions shall be made or action shall be taken by the affinnative vote of Assembly members from Cities having sixty percent (60%) of the total residential population of all City Members. For purposes of this section, each Cities' residential population shall be deemed to be the most recent population estimate available from the State of Washington's Office of Financial Management. If an Assembly member will be absent from a meeting, the Assembly member may, but is not required to, designate by written proxy another person to attend the meeting and vote on behalf of the Assembly member. The Assembly may seek a straw vote for infonnational purposes only. (d) Assembly Officers. The Assembly members shall select up to four officers, including a chairperson and vice-chairperson to serve as the executive committee; provided, that if representatives are not selected from each of the three largest jail users among the cities that are parties to both the Yakima and King County jail interlocal agreements for housing misdemeanant inmates, such representatives shall be included as additional members of the executive committee. "Largest jail user" is determined by the sum of the jail inmate populations in the King County and Yakima jail facilities from the prior calendar year. The officers serving as the executive committee shall (1) convene meetings of the Assembly as the officers determine appropriate, but at least once a year, (2) establish the agenda for each meeting, (3) act as spokespersons for the Assembly, and (4) convene and make assignments to Assembly subcommittees, as Interlocal Agreement for Jail Administration Page 5 of23 e e appropriate. The chairperson shall preside over the Assembly's meetings, and the vice-chairperson shall preside in the chairperson's absence. 6.2 Jail Administration Group (JAG). (a) Membership. The JAG shall be composed of six (6) members as follows: City of Seattle Representative (1) City of Bellevue Representative (1) Suburban Cities Representatives (4) The Mayor of Seattle shall appoint the City of Seattle representative, and shall also appoint an alternative Seattle representative to serve in the event that the original representative is absent or becomes unable to serve. The Bellevue City Manager shall appoint the City of Bellevue representative, and shall also appoint an alternative Bellevue representative to serve in the event that the original representative is absent or becomes. imable to serve. The Suburban Cities Association ("SCA") shall select three (3) representative cities through a process defined by the SCA, and a fourth representative among the SCA cities shall be selected by the Mayor or City Manager of the SCA city that is the largest jail user and a party to both the King County and Yakima interlocal agreements for housing misdemeanant inmates. "Largest jail user" is determined by the sum of the jail inmate populations in the King County and Yakima jail facilities from the prior calendar year. For each city representative selected by SCA, and the suburban city selected based upon largest jail population, the Mayor of a mayor/council city or the City Manager of a manager/council city shall appoint that .City's representative, as well as an alternative representative to serve in the event that the original representative is absent or becomes unable to serve. The Seattle, Bellevue, and Suburban Cities members of the JAG created in this Section shall be the same as the members of the JAG created under the King County Jail Contract. (b) JAG Powers. The JAG shall administer this Agreement pursuant to the terms of this Agreement, the Yakima Jail Contract, the King County Jail Contract, and the Land Transfer Agreement and pursuant to any'procedures adopted by the Assembly or JAG. The JAG shall have the following duties and powers: (i) Act as the Cities' representatives to the King County Jail Contract and perform all duties assigned to JAG under that Contract, consistent with policy direction provided by the Assembly under this Agreement; (ii) Make policy recommendations as defined in Section 6.1 of this Agreement to the Assembly including, without limitation, recommendations on the disposition of the Jail Property proceeds (subject to Section 7 of this Agreement), alternatives for assessment and planning for new misdemeanant secure jail facilities, proposals to site or create jail facilities, options for non- secure alternative facilities or programs and issuance of long term debt for construction of such facilities, and contract language Interlocal Agreement for Jail Administration Page 6 of 23 e . associated with any re-opener of the provlSlons described in Section 7 of the King County Jail Contract; (iii) Make recommendations to the Assembly on the appointment of a Fiscal Agent for the purposes of carrying out and recording financial transactions pursuant to RCW 39.34.030; (iv) Evaluate JOG recommendations regarding the interpretation of the King County Jail Contract or Yakima Jail Contract and issues related to inmate transportation, alternative and community correction programs, coordination with the courts and law enforcement, mental health, drug and alcohol treatment, alternative facilities within or outside of King County or other related issues; (v) After consultation with JOG, develop and recommend a budget, including annual assessments, and work program to the Assembly, and implement the budget and work program, subject to the Cities' obtaining legislative body approval of each City's individual annual assessment, the annual budget, and the work program in accordance with Section 8 of this Agreement; (vi) Following budget and work program approval by the Assembly and City Members in accordance with Section 8 of this' Agreement, and subject to the availability of funds, the JAG, acting through its chairperson, will have the following additional powers: (1) Hire and supervise any staff, consultants or private vendors consistent with the annual budget, work program, and any human resource policies and procedures of the Fiscal Agent; (2) Negotiate and enter into any contracts or agreements with third parties for goods and .services consistent with the annual budget and work program; (3) Approve or disapprove expenditures consistent with the annual budget and work program; (4) Make purchases or contract for services consistent with the annual budget and work program; and (5) If an annual budget becomes effective under Section 8.1, but insufficient Cities approve and pay assessments to fund the entire work program for that budget year, then JAG has the authority to assign priorities to various items in the work program and to determine which items or portions of items will be removed from the work program for that budget year. (vii) Adopt procedures for the conduct of JAG's me.etings; Interlocal Agreement for Jail Administration Page 70f23 e e (viii) Uniformly inform and cons.ult with the Assembly and JOG for contract disputes, operational policy issues, hiring and supervision of staff, creation of the work program, creation of the budget, revisions to the cost allocation formula to establish the annual assessment set forth in Section 9 of this Agreement, disposition of the Jail Property proceeds and any decisions regarding assessment and planning for new misdemeanant secure facilities, misdemeanant non-secure alternative facilities or programs; (ix) Mediate disputes or issues presented to JAG by a City or Cities regarding the interpretation of or otherwise arising out of this Agreement, the Yakima Jail Contract, or the King County Jail Contract. In the event that any City or Cities present a dispute to JAG and JAG is unable to resolve the dispute in a manner acceptable to the Cities involved, the Cities shall submit the dispute to mediation prior to initiating any action in a court; and (x) Conduct any and all other business allowed by applicable law and necessary to carry out the purposes of this Agreement. (c) Meetings. The JAG shall meet as often as it deems necessary, but not less than quarterly. A quorum shall consist of a simple majority of the JAG's members or alternates. Decisions will be made by consensus of all the JAG members in attendance at a meeting. The JAG may seek a straw vote for informational purposes only. (d) Chairperson. The JAG members shall select a chairperson and vice- chairperson from among the JAG members to preside over JAG's meetings. 6.3 Jail Operation Group (JOG). (a) Membership. Each City Member shall appoint one representative to be a member of the JOG. The initial JOG member for each City shall be designated by the City in the space provided below the City's signature on this Agreement. (b) JOG Powers. The JOG shall advise the Assembly and JAG on operational issues regarding the King County Jail Contract or the Yakima Jail Contract, including without limitation, issues or disputes among the City Members related to contract interpretation, contract disputes, inmate transportation, alternative and community correction programs, coordination with the courts . and law enforcement, mental health, drug and alcohol treatment, alternative facilities within or outside of King County, and any other related issues. The JOG shall consult with JAG regarding recommendations for the annual budget, assessments, and work program. (c) Meetinl;!:s. The JOG shall meet as often as it deems necessary, but not less than quarterly. A quorum at any meeting of the JOG shall consist of a simple majority of the JOG members. Decisions will be made by consensus of all the JOG members in attendance at a meeting. The JOG may seek a straw vote for informational purposes oill y. Interlocal Agreement for Jail Administration Page 8 of23 e e (d) Chairperson. The JOG members .shall select a chairperson and vice- chairperson from among the JOG members to preside over JOG's meetings. 7. JAIL PROPERTY 7.1 Land Transfer. Pursuant to the terms of the King County Jail Contract and the Land Transfer Agreement, King County will convey the Jail Property to the City of Bellevue prior to July 1, 2004. Bellevue will hold the Jail Property on behalf of all cities in King County as third party beneficiaries. Bellevue shall act as the fiscal agent of the cities for purposes of taking action with respect to the Jail Property. Any disposition of the Jail Property shall also be consistent with the terms and provisions of Section 12 of the King County Jail Contract, which provides in pertinent part as follows: "The Property will be used to contribute to the cost of building secure capacity, or contracting for secure capacity, and, at the sole discretion of the Contract Cities, building or contracting for alternative corrections facilities, sufficient to enable the Contract Cities to meet the final step (occurring on December 31, 2012) of the population reduction schedule as detailed in Sections 11.3 and 11.4 of this Agreement. The parties understand that the Property may be sold or traded and the proceeds andlor land acquired from such sale or trade used for the purposes detailed in the preceding sentence. The parties further agree that in the event the cities do not build secure capacity, or contract for secure capacity, and, at the sole discretion of the Contract Cities build or contract for alternative corrections facilities, sufficient to enable the Contract Cities to meet the final step (occurring on December 31,2012) of the population reduction schedule as detailed in Sections 11.3 and 11.4 of this Agreement the City of Bellevue shall transfer title to the Property back to the County if such Property has not been sold; or if such Property has been sold, pay the County an amount equal to the net sale price of the Property, plus investment interest eamed; or if the Property has been traded, pay the County the appraised value of the Property at the time of the trade, as determined by an MIA appraiser selected by mutual agreement of King County and the City of Belle vue, plus investment interest earned." 7.2 Expenses. The City of Bellevue is authorized to sell the Jail Property for no less than fair market value. Fair market value shall be determined by an MIA appraisal commissioned by the City. The City of Bellevue is authorized to deduct from the gross proceeds customary expenses necessary to dispose of the property and costs incurred to perform due diligence studies necessary to exercise the option to take possession of the property from the County including, but not limited to, tests inspections, survey, appraisal, expenses resulting from any legal challenge, maintenance activities during the time the City of Bellevue has possession of the property. The total deductions shall not exceed five percent (5%) unless approved by the Assembly. If the Jail Property is sold and Cities fail to meet the terms set out in Section 12 of the King County Jail Contract referenced in Section 7.1 above regarding use of the proceeds, Cities are responsible for their proportional share of the amount required to reimburse Interlocal Agreement for Jail Administration Page 9 of23 e . King County as referenced in that section. This responsibility will be met collectively by requiring the fiscal agent to invest the sale proceeds in investment instruments that will preserve the full value of the capital assets, assure liquidity for funding future misdemeanant jail facilities and achieve the best rate of investment return. Until these conditions can be met, the fiscal agent shall retain the sale proceeds in the State Local Govemment Investment Pool. 8. FINANCE AND BUDGET 8.1 Budget. The budget year for jail administration and operations shall be January I to December 31 of any year. On or before July 151 of each year, a recommended budget, assessments, and work program for the next budget year shall be prepared by JAG, reviewed and recommended by the Assembly, and transmitted to each City's legislative body for approval or disapproval. Approval of the budget by a City's legislative body shall obligate that City to pay the assessment budgeted for that City for the next budget year; if a City's legislative body disapproves the budget that City shall not be obligated to pay the assessment budgeted for that City for the next budget year. An annual budget, including assessments, and work program shall not become effective unless the annual budget is approved by the legislative bodies of Cities representing sixty percent (60%) of the total residential population of all City Members. If an annual budget becomes effective under this Section, but insufficient Cities approve and pay assessments to fund the entire work program for that budget year, then JAG has the authority to assign priorities to the various items in the work program and to determine which items or portions of items will be removed from the work program for that budget year. For budget year 2004, the Cities shall make a good faith effort to accomplish the budget, assessment, and work program approval process by December 31, 2003. In the event that the Cities are unable to complete the process by that date, the Cities agree that the assessments for the year 2004 shall be as stated in Exhibit A to this Agreement, and the budget and work program approval for the year 2004 shall be completed by March 31, 2004 and shall be consistent with the assessments stated in Exhibit A. 8.2 Authoritv. The JAG, acting through its chairperson, and consistent with the budget, assessments, and work program approved by the City Members, is authorized to (1) apply for loans or grants in order to accomplish the purposes of this Agreement consistent with Chapter 39.34 RCW, (2) seek and negotiate partnerships with public and private corporations or entities as allowed by law, and (3) approve expenditures and direct the Fiscal Agent to make payments. The Fiscal Agent is empowered to receive all annual assessments received from the Cities and to make disbursements as approved by the JAG chairperson. If grants or other unbudgeted funds become available, budget amendments will be referred to the Assembly for its review and recommendations to City Members. 8.3 Fiscal Agent. The City of Tukwila shall act as the Assembly's initial Fiscal Agent pursuant to RCW 39.34.030 until the Assembly approves another Fiscal Agent. 8.4 Intergovernmental Cooperation. The Assembly and JAG will cooperate with state, county, and other local agencies to maximize use of any grant funds or other Interlocal Agreement for Jail Administration Page 10 of23 " . . resources and enhance the effectiveness of the programs and projects created or implemented pursuant to this Agreement. 9. ANNUAL ASSESSMENT Funding for the activities under this Agreement shall be provided solely through the budget process described in Section 8 and collection of the annual assessment described in this Section 9. No separate dues or assessments shall be imposed or required of the Cities except upon unanimous vote of all of the Cities. The annual assessment shall be paid to the Fiscal Agent on a quarterly basis at the beginning of each quarter. Each City shall be assessed an annual assessment fee equal to Two Hundred and Fifty Dollars and No/IOO ($250.00) or equal to its proportional share of the approved budget based upon the following cost allocation formula, whichever is greater: (i) 50% of the annual fee shall be based upon the percentage calculated by dividing each City's residential population into the total residential population of all City Members, multiplied by one-half of the total amount of the annual budget; and (ii) 50% of the annual fee shall be based upon the percentage calculated by dividing a City's EADP into the actual total annual jail bed usage by the Cities in the Yakima jail facilities, multiplied by one-half of the total amount of the annual budget. The cost allocation formula is expressed as follows: (Citv's res. population) (Total of all Cities' res. population) multiplied by (Y2 oftotal annual budget) plus (Citv's EADP) (Total Annual Jail Bed Usage of all Cities) multiplied by (Yzoftotal annual budget) in Yakima County jail facilities) equals City's Total Annual Assessment 10. DEFICITS IN USAGE OF YAKIMA JAIL BEDS Each City has generated an EADP. Attached hereto as Exhibit B, and incorporated by this reference, is the EADP of each City. In the event the Cities collectively fail to meet their Minimum Bed Commitment for any year during the term of the Yakima Jail Contract, the EADPs set forth in Exhibit B shall be used by the Cities to calculate the proportionate share owed by any individual City to Yakima. Interlocal Agreement for Jail Administration Page 11 of23 e . Each City will be responsible for its bed commitment to Yakima. Only those Cities that did not meet their EADPs and have unused bed commitment for the year will be responsible for paying Yakima for such unused bed commitment. However, if some cities exceed their EADP, their overage will be distributed as a credit to the cities whose jail use was less than their EADPs. Each City's credit will be based upon its percentage share of the total EADP. A City whose actual jail use equals or exceeds its EADP will pay Yakima an amount equal to its actual jail use. A City whose actual jail use is less than its EADP will pay Yakima an amount based on its EADP less the credit as described in this section. For purposes of this section, "credit" shall mean the product resulting from multiplying the (Beds in excess of Cities' EADP) by the quotient obtained by dividing the (EADP of a City with Unused Bed Commitment) by the (Sum of EADPs of all Cities with Unused Bed Commitment.) The calculation of a City's credit is expressed in the formula below: City Credit = (Sum of amount over the EADP X (BADP of a City wlUnused Bed Commitment) of All Cities Which Exceed Their EADPs) (Sum ofEADPs of Cities wlUnused Beds) For a City whose actual jail use was less than its EADP, its "credit" will be subtracted from the number of unused city beds. The difference is the amount that shall be paid to Yakima as expressed in the formulas below: City's unused beds = City's EADP - City's actual bed use Amount owed to Yakima = City's unused beds - city credit Exhibit C, attached hereto and incorporated by this reference, provides an example of a hypothetical application of this formula. 11. SURPLUS USAGE OF YAKIMA JAIL BEDS The Cities acknowledge that the Yakima Jail Contract does not require each City to maintain ajail usage equal to that City's EADP. Overused Bed Commitment by one City may inure to the benefit of the other Cities. However, Overused Bed Commitment in excess of five percent (5%) may create a hardship for the other Cities. Therefore, prior to usage in excess of five percent (5%) of its EADP, a City must obtain consent from another City or Cities to use a portion ofthe other City's or Cities' EADP. 12. NEW MEMBERS Any city or town may become a member to this Agreement so long as such city or town has entered into contracts for jail services with King County or Yakima County, executes an Addendum to this Agreement agreeing to comply with the terms and provisions of this Agreement, as now existing or hereafter amended, and obtains approval of the current budget by its legislative body. The Assembly shall determine what, if any, funding obligations such additional member city shall pay as a condition of becoming a member city to this Agreement. Interlocal Agreement for Jail Administration Page 12 of23 e . 13. MAILING ADDRESSES All notices and correspondence to the respective parties to this Agreement shall be sent to the City Manager or Mayor for each City. All notices and correspondence to the Assembly shall be sent to the office of the Fiscal Agent. 14. INSURANCE 14.1 Evidence of Insurance Coverage. Each City agrees to provide the other Cities with evidence of insurance coverage, in the form of a certificate of insurance from a solvent insurance provider and/or a letter confirming coverage from a solvent insurance pool or self-insurance program which is sufficient to address the insurance and indemnification obligations set forth in this Agreement. 14.2 Minimum Liability Limits. Each City shall' obtain and maintain throughout the term of this Agreement coverage in minimum liability limits of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate for its liability exposures, including comprehensive general liability, errors and omissions, auto liability and police professional liability. The insurance policy shall provide coverage on an occurrence basis; except that insurance on a "claims made" basis may be acceptable with prior approval from JAG. If coverage is approved and purchased on a "claims made" basis, the City Member providing such insurance warrants continuation of coverage through policy renewals or the purchase of a tail, and/or conversion from a "claims made" form to an "occurrence" coverage form. IS. HOLD HARMLESSIINDEMNIFICATION Each City shall defend, indemnify and hold harmless all other Cities, their officers, agents and employees, from and against any and all claims, including third party claims, costs, judgments or damages, including attorney's fees, arising out of the negligent acts or omissions of the City, its officers, agents and employees, in connection with this Agreement. The Cities hereby waive, as to each other only, their immunity from suit under industrial insurance, Title 51 RCW. This waiver of immunity was mutually negotiated by the Cities. The provisions of this Section shall survive any termination or expiration of this Agreement. 16. GENERAL PROVISIONS 16.1 This Agreement contains all of the agreements of the Cities with respect to any matter covered or mentioned in this Agreement. No provision of this Agreement may be amended or modified except by written agreement authorized by the legislative bodies of all of the Cities and signed by all ofthe Cities. Interlocal Agreement for Jail Administration Page 13 of23 e . 16.2 Any provision that is declared invalid or illegal shall in no way affect or invalidate any other provision. 16.3 In the event any City defaults on the performance of any terms of this Agreement or any City places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, the prevailing City or Cities shall be entitled to an award of all its/their attorney fees, costs, and expenses. 16.4 Failure of any City to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection therewith, shall not constitute a waiver of such breach or default. 16.5 Any action, suit, or judicial proceeding for the enforcement of this Agreement shall be brought and tried in the Superior Court or the State of Washington in King County. Presenting disputes to the JAG and to a mediator consistent with this Interlocal Agreement shall be conditions precedent to the commencement of any judicial process to enforce the terms oftms Agreement. 16.6 This Agreement may be executed in any number of counterparts. 16.7 The laws of the State of Washington shall govern this Agreement. 16.8 This Agreement shall be recorded with the King County Department of Records. THIS AGREEMENT has been executed by the undersigned Cities and shall be dated effective November 1, 2003. CITY OF ALGONA, WA Approved as to Form: By: Glenn Wilson, Mayor George Kelley, Algona City Attorney Initial Assembly Member: Initial JOG Member: CITY OF AUBURN, WA Approved as'to Form: By: Peter B. Lewis, Mayor Daniel B. Reid, Auburn City Attorney , Initial Assembly Member: Initial JOG Member: TOWN OF BEAUX ARTS VILLAGE, W A Approved as to Form: By: Charles R. Lowry, Mayor Wayne Stewart, Town Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 14 of23 e . CITY OF BELLEVUE, W A Approved as to Form: By: Steve Sarkozy, City Manager Richard L. Andrews, Bellevue City Attorney Initial Assembly Member: Initial JOG Member: CITY OF BLACK DIAMOND, W A Approved as to Form: By: Howard Botts, Mayor Loren D. Combs, City Attorney Initial Assembly Member: Initial JOG Member: CITY OF BOTHELL, W A Approved as to Form: B;ltzk-- ~' 0 ~ Po/.P~~ /12"">" '7 Manny M. Ocampo, Interi~ Mana Michael Weight, BothelJ)il'1tY Attorney \\~~'. Initial Assembly Member: ; I VV\- ~~ ~ ' , J~,,"L '""GJJ I Ol)~\ (,~~EJu~ Initial JOG Member: CITY OF BURIEN, W A ~ Approved as to Form: By: Gary P. Long, City Manager Lisa Marshall, Burien City Attorney Initial Assembly Member: Initial JOG Member: CITY OF CARNATION, W A Approved as to Form: By: Woody Edvalson, City Manager Phil A. Olbrechts, Carnation City Attorney Initial Assembly Member: Initial JOG Member: CITY OF CLYDE HILL, WA Approved as to Form: By: George S. Martin, Mayor Clyde Hill City Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 15 of23 . . CITY OF COVINGTON, W A Approved as to Form: By: Andrew D. Dempsey, City Manager Duncan C. Wilson, Covington City Attorney Initial Assembly Member: Initial JOG Member: CITY OF DES MOINES, WA Approved as to Form: By Tony Piasecki, City Manager Des Moines City Attorney Initial Assembly Member: Initial JOG Member: CITY OF DUVALL, WA Approved as to Form: By: Becky Nixon, Mayor Bruce Disend, Duvall City Attorney Initial Assembly Member: Initial JOG Member: CITY OF ENUMCLA W, W A Approved as to Form: By: John Wise, Mayor Michael J. Reynolds, Enumclaw City Attorney Initial Assembly Member: Initial JOG Member: CITY OF FEDERAL WAY, W A Approved as'to Form: By: By: David H. Moseley, .City Manager Patricia A. Richardson Federal Way City Attorney Initial Assembly Member: Initial JOG Member: . CITY OF HUNTS POINT Approved as to Form: By: By: Fred McConkey, Mayor Hunts Point City Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 16 of23 . . CITY OF ISSAQUAH, W A Approved as to Form: By: By: Ava Frisinger, Mayor Wayne D. Tanaka Issaquah City Attorney Initial Assembly Member: Initial JOG Member: CITY OF KENMORE, W A Approved as to Form: By: Stephen L. Anderson, City Manager Michael R. Kenyon, Kenrnore City Attorney Initial Assembly Member: . . Initial JOG Member: CITY OF KENT, WA Approved as to Form: By: Jim White, Mayor Tom, Brubaker, Kent City Attorney Initial Assembly Member: Initial JOG Member: CITY OF KIRKLAND, W A Approved as to Form: By: David H. Ramsay, City Manager Gail Gorud, Kirkland City Attorney Initial Assembly Member: Initial JOG Member: CITY OF LAKE FOREST PARK, W A Approved as'to Form: By: David R. Hutchinson, Mayor Michael P. Ruark, Lake Forest Park City Attorney Initial Assembly Member: Initial JOG Member: CITY OF MAPLE VALLEY, W A Approved as to Form: By: John F. Starbard, City Manager Lisa Marshall, Maple Valley City Attorney Initial Assembly Member. Initial JOG Member: Interlocal Agreement for Jail Administration Page 17 of23 . . CITY OF MEDINA, W A Approved as to Form: By: Douglas J. Schulze, City Manager Kirk R. Wines, Medina City Attorney Initial Assembly Member: Initial JOG Member: CITY OF MERCER ISLAND, W A Approved as to Form: By: Richard M. Conrad, City Manager Londi K. Lindell, Mercer Island City Attorney Initial Assembly Member: Initial JOG Member: CITY OF MILTON Approved as to Form: By: By: Kamna Asay, Mayor Milton City Attorney Initial Assembly Member: Initial JOG Member: CITY OF NEWCASTLE, W A Approved as to Form: By: Andrew J. Takata, City Manager Dawn Findlay, Newcastle City Attorney Initial Assembly Member: Initial JOG Member: CITY OF NORMANDY PARK, WA ,Approved as to Form: By: Merlin MacReynold, City Manager Susan Rae Sampson, Normandy Park City Attorney Initial Assembly Member: Initial JOG Member: CITY OF NORTH BEND, WA Approved as to Form: By: Joan Simpson, Mayor Michael R. Kenyon, North Bend City Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 18 of23 . . CITY OF PACIFIC, W A Approved as to Form: By: Howard Erickson, Mayor Bruce Disend, Pacific City Attorney Initial Assembly Member: Initial JOG Member: CITY OF REDMOND, W A Approved as to Form: By: Rosemarie Ives, Mayor James E. Haney, Redmond City Attorney Initial Assembly Member: Initial JOG Member: CITY OF RENTON, W A Approved as to Form: By: Jesse Tanner, Mayor Lawrence J. Warren, Renton City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SAMMAMISH, W A Approved as to Form: By Ben Yazici, City Manager Bruce Disend, Sammamish City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SEATAC, WA Approved as to Form: By: Bruce A. Rayburn, City Manager Robert L. McAdams, SeaTac City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SEATTLE, W A Approved as to Form: By: Gregory J. Nickels, Mayor Thomas A. Carr, Seattle City Attorney Initial Assembly Member: Initial JOG Member: Interlocal Agreement for Jail Administration Page 19 of23 . . CITY OF SHORELINE, W A Approved as to Form: By: Ian Sieve;:;' Shoreline City Attorney Steven C. Burkett, City Manager Initial Assembly Member: Initial JOG Member: CITY OF SKYKOMISH, W A Approved as to Form: By: Skip Mackner, Mayor Jeffrey Ganson, Skykomish City Attorney Initial Assembly Member: Initial JOG Member: CITY OF SNOQUALMIE, W A Approved as to Form: By: Randy Fuzzy Fletcher, Mayor Pat Anderson, Snoqualmie City Attorney Initial Assembly Member: Initial JOG Member: CITY OF TUKWILA, W A . Approved as to Form: By: Steve Mullet, Mayor Robert F. Noe, City Attorney Initial Assembly Member: Initial JOG Member: CITY OF WOODINVILLE, W A Approved as to Form: By: Pete Rose, City Manager Jeffrey L. Taraday, W oodinville City Attorney Initial Assembly Member: Initial JOG Member: TOWN OF YARROW POINT, W A Approved as to Form: By: Jeanne R. Berry, Mayor Wayne Stewart, Yarrow Point Town Attorney Initial Assembly Member: Initial JOG Member: Interiocai Agreement for Jail Administration Page 20 of23 . . EXHIBIT A 2004 ANNUAL COST PER CITY FOR THE JAIL ADMINISTRATIVE GROUP (JAG) Yakima Estimated 2002 Average of city pop. &jail Bed Population beds; $250 minimum Commitment Total 440.1 1,327,706 $88,000 Auburn 88.5 43,970 11.9% $10,056 Bellevue 27.0 117,000 7.6% $6,462 Bothell 2.0 16,264 0.9% $728 Burien 4.0 31,810 1.7% $1,432 Covington 2.4 14,395 0.8% $705 Des Moines 17.0 29,510 3.1% $2,622 Federal Way 29.0 83,850 6.6% $5,571 Issaquah 2.0 13,790 0.8% $647 Kenmore 3.0 19,180 1.1% $921 Kirkland 12.5 45,790 3.2% $2,717 Lake Forest Park 2.5 12,860 0.8% $665 Maple Valley 15,040 0.6% $493 Mercer Island 4.0 21,955 1.3% $1,109 Newcastle 8,205 0.3% $269 North Bend 2.0 4,735 0.4% $350 Redmond 20.0 46,040 4.1% $3,456 Renton 27.0 53,840 5.2% $4,393 Sammamish 1.5 34,660 1.5% $1,282 SeaTac 4.1 25,320 1.5% $1,229 Seattle 155.0 570,802 40.0% $33,793 Shoreline 18.0 53,250 4.1% $3,497 Tukwila 11.0 17 ,270 1.9% $1,637 WoodinvilJe 1.5 9,830 0.6% $468 Algona 3.0 2,525 0.4% $250 Beaux Arts Village 295 $250 Black Diamond 4,015 $250 Carnation 0.0 1,905 $250 Clyde Hill 0.0 2,895 $250 Duvall 1.0 5,190 $250 Hunt's Point 455 $250 Medina 0.7 3,010 $250 Milton 815 $250 Normandy Park 0.4 6,395 $250 Pacific 5,405 $250 Skykomish 215 $250 Snoqualmie 1.0 4,210 $250 Yarrow Point 1,010 $250 Estimated Annual Cost (salary/benefits) for JAG staff position = $88,000 Interlocal Agreement for Jail Administration Page 21 of23 . EXHIBIT B TO INTERLOCAL AGREEMENT BETWEEN THE CITIES CONTRACTING WITH YAKIMA City or Town 2003 EADP Algona 3.0 Auburn 88.5 Beaux Arts Village 0.0 Bellevue 27.0 Black Diamond 0.0 Bothell 2.0 Burien 4.0 Carnation 0.0 Clyde Hill 0.0 Covington 2.4 Des Moines 17.0 Duvall 1.0 Federal Way 29.0 Issaquah 2.0 Kenmore 3.0 Kirkland 12.5 Lake Forest Park 2.5 Maple Valley 0.0 Medina 0.7 Mercer Island 4.0 Newcastle 0.0 Normandy Park 0.4 North Bend 2.0 Pacific 0.0 Redmond 20.0 Renton 27.0 Sammamish 1.5 SeaTac 4.1 Seattle 155.0 Shoreline 18.0 Skykomlsh 0.0 Snoquaimie 1.0 Tukwila 11.0 Woodinville 1.5 Yarrow Point 0.0 TOTAL 440.1 . Interlocal Agreement for Jail Administration Page 22 of23 . . EXHIBIT C TO INTERLOCAL AGREEMENT FOR JAIL ADMINISTRATION Hypothetical Example. formuJas for distributing unused bed capacity at Yakima Scenario: 3 cities contract with Yakima for a minimum of 130 beds. The cities are under their collective commitment by 20 beds; 2 cities are under and 1 city is over its bed commitment. Total Bed Commitment Actual Unused Contract Cities (EAOPl Bed Use Beds City A 80 70 (10) CityB 40 25 (15) CityC 10 15 5 Total 130 110 (20) Amount OWed to Yakima Under Formula Stated in Section 10 of this Agreement Each city pays for its unused beds but then receives a credit based on its % share of the total bed commitment. For example, City C exceeded its bed commitment by 5 beds. City A's share of this 5 bed overage (aka the "oredie') is calculated by laking City A's % share of the tolal bed commitment (67%) limes the overage of 5 beds = a credit of 3.3 beds. City C owes Yakima for 76.7 beds (EADP of 80 beds less the credit of 3.3 beds). Amount Cities with Unused Bed Total Bed Commitment % Share Actual Unused Owed to Commitment fEADP\ (EADPI Bed Use Beds Credit Yakima City A 80 67% 70 + 10 3.3 = 76.7 Cifv B 40 33% 25 + 15 1.7 = 38.3 Subtotal 120 100% 95 + 25 5.0 = 115.0 CifvC 10 15 + 0 0 = 15 Total 130 110 + 25 5 = 130 Interlocal Agreement for Jail Administration Page 23 of23