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Agenda Pkt 05192020 VirtualCity of Bothell" BOTHELL CITY COUNCIL ***VIRTUAL MEETING*** AGENDA May 19, 2020 BOTHELL CITY HALL 18415 101" AVE N E BOTHELL, WA 98011 PUBLIC NOTICE: Pursuant to Governor Inslee's Stay Home, Stay Healthy Proclamation, and in effort to curtail the spread of the COVID-19 virus, this City Council meeting will be conducted remotely. You may watch a live feed of the meeting online or listen to it over the telephone. On May 4, the legislature extended Proclamation 20-28 regarding the OPMA which allows for public participation via the following methods: • Watch the meeting LIVE online • Watch the meeting live on BCTV Cable Access Channels 21/26 (must have Frontier/Comcast Cable) • Listen to the meeting live by phone: +1-510-338-9438 USA Toll / Access code: 622 026 309 • Submit your Written Comments before 3:00 PM (day of meeting) to: Citycle_rk@bothellwa.gov Council meetings are also recorded and available the next day on the City of Bothell YouTube Channel. MEMBERS OF THE CITY COUNCIL Mayor Liam Olsen Deputy Mayor Jeanne Zornes Councilmember Davina Duerr Councilmember lames McNeal REGULAR SESSION Call to Order, Roll Call and Pledge of Allegiance Councilmember Tom Agnew Councilmember Rosemary McAuliffe Councilmember Mason Thompson 1. Meeting Agenda Approval During this item, the City Council may identify agenda items to be continued, withdrawn, or added. 2. Presentations, Reports, & Briefings A. Public Engagement Opportunities - None at this time. Pgs.5-6 B. Proclamations - Standing Stronger Together Proclamation C. Special Presentations - None at this time. D. Staff Briefings - None at this time. E. City Manager Reports - Update of City's COVID-19 Response F. Council Committee Reports 3. Visitor Comment The Governor's Stay Home Stay Healthy Proclamation under #20-05 is still in place; and on May 4, Proclamation #20-28 regarding open public meetings was extended until May 315. Therefore, tonight's Visitor Comment portion of the meeting will be in writing only. Written comments submitted in writing by 3:00 PM on May 5 will be forwarded to all City Councilmembers and will be made part of the record. 4. Consent Agenda Pgs. 7-8 A. AB #20-056 - Approval of April 2020 Vouchers Recommended Action: Approve vouchers for April 2020 totaling $3,718,165.98$3,71 Pgs, 9-16 B. AB #20-057 — Approval of Contract Supplement No. 3 for Pavement Preservation On -Call Services with Perteet Recommended Action: Approve Contract Supplement No. 3 with Perteet for Pavement Preservation On -Call Services the in the amount of $25,000. S. Public Hearings - None at this time. 6. Ordinances & Resolutions - None at this time. 7. Contracts and Agreements - None at this time. 8. Other Items - None at this time. 9. Study Session/Update/Discussion Items - None at this time. May 19, 2020 Agenda Packet Page 2 of 16 10. Executive Session/Closed Session - None at this time 11. Adjourn CERTIFICATE I hereby certify that the above agenda was posted on May 14, 2020 by 6:00 PM on the official website and bulletin board at Bothell City Hall, 18415 10151 Avenue NE, Bothell, WA, 98011, in accordance with RCW 42.30.077, at least 24 hours in advance of the published start time of the meeting. Laura Hathaway, City Clerk SPECIAL ACCOMODATIONS: The City of Bothell strives to provide accessible meetings for people with disabilities. If special accommodations are required, please contact the ADA Coordinator at (425) 806- 6151 at least one day priorto the meeting. Copies of agenda bills and attachments listed in this agenda may be obtained from the City Clerk's Office the Friday before the meeting. Bothell City Council meetings are aired live on Bothell Community Television (BCTV) Channel 21/26 (Comcast/Frontier) (available to Comcast and Frontier Cable customers within Bothell City limits). Meetings are generally replayed according to the following schedule (subject to change): Wednesday following the meeting at 10 a.m.; Friday, Saturday and Sunday following the meeting at 10 a.m. and 7 p.m. City Council and Planning Commission meetings and the BCTV schedule are viewable online at www. both ellwa.gov May 19, 2020 Agenda Packet Page 3 of 16 (This page intentionally left blank) May 19, 2020 Agenda Packet Page 4 of 16 Standing Stronger Together Whereas, the City of Bothell recognizes that as a community we are all looking for ways to respond to the COVID-19 pandemic to slow the spread of the virus and to minimize loss of life and other impacts; Whereas, there has been a regional, national and worldwide trend of increased discrimination, particularly against Asian -American communities, since the COVID-19 virus was discovered; and Whereas, viruses do not recognize race, nationality, or ethnicity and have the ability to infect people from all backgrounds; and Whereas, hate and bias are not acceptable in our community - the City Council recognizes our diversity as a key strength for the City and our character; and Whereas, each of us has a personal responsibility to prevent the spread of misinformation, support all fellow community members and reject stigma, hate and bias in all forms; and Now, therefore, I, Liam Olsen, Mayor of the City of Bothell, and on behalf of its City Council, do hereby proclaim our renewed and ongoing support of embracing diversity and ensuring a welcoming environment for everyone in our community. As a community responding to the challenges brought by COVID-19, we are stronger together. Liam Olsen, Mayor City of Bothell May 19, 2020 Agenda Packet Page 5 of 16 (This page intentionally left blank) May 19, 2020 Agenda Packet Page 6 of 16 City of Botheir TO: Mayor Olsen and Members of the Bothell City Council FROM: Chris Bothwell, Finance Director Maureen Schols, Deputy Finance Director (Presenter) DATE: May 19, 2020 SUBJECT: Approval of April 2020 Vouchers City Council Agenda Bill AB # 20-056 f POLICY This item asks the City Council to consider approval of vouchers for the period of CONSIDERATION: April 1— 30, 2020 totaling $3,718,165.98 that were approved and paid for by the City Auditor. ✓ Check transactions #212808-213089 ✓ Wire transactions #469, 470, 471 & 694 HISTORY: DATE ACTION JUNE 5, 2000 Ordinance 1810 appointed Finance Director/City Treasurer as City Auditor In accordance with state statues, vouchers approved by the City Auditor are required to be ratified by the City Council and notated in the minutes. DISCUSSION: 1 None. FISCAL Expenditure funding included in the Adopted 2019-2020 Budget. I M PACTS: ATTACHMENTS: Att-1. April 2020 Voucher Listing. (For Council distribution only. Voucher listings are available for review in the Finance Department.) RECOMMENDED Approve vouchers for April 2020 totaling $3,718,165.98 ACTION: May 19, 2020 Agenda Packet Page 7 of 16 (This page intentionally left blank) May 19, 2020 Agenda Packet Page 8 of 16 City of Botheir TO: Mayor Olsen and Members of the Bothell City Council FROM: Erin Leonhart, Public Works Director Jack Bartman, Senior Capital Project Engineer, Public Works DATE: May 19, 2020 City Council Agenda Bill AB # 20-057 SUBJECT: Approval of Contract Supplement No. 3 for Pavement Preservation On -Call Services with Perteet. POLICY The City Council previously provided policy direction on this matter. If this item CONSIDERATION: is approved, staff is implementing the direction given by the City Council. HISTORY: DATE ACTION FEBRUARY 21, 2017 City Council approved Perteet On -Call Contract for $450,000. OCTOBER 2, 2018 City Council approved Perteet On -Call Contract Supplement 1 for $150,000. NOVEMBER 27, 2018 City Council adopted the 2020 Pavement Preservation Program as part of the Adopted 2019-2020 Capital Budget. SEPTEMBER 27, 2019 City Manager approved Perteet On -Call Contract Supplement 2 (Time extension only). DISCUSSION: The Capital Division of Public Works incorporates the use of several on-call consultant contracts to provide specific engineering expertise as well as provide additional resources when there is insufficient City staff to meet project workload and schedule requirements. Much of the workload and schedule requirements are driven by transportation grant funding requirements. This particular on-call contract provides expertise and resources for the City's pavement preservation program. It has supported the overlay, patching, and sealing projects since spring 2017. The proposed contract supplement would make required updates to the construction contract bid documents and also provide sufficient resources for construction assistance for the Juanita-Woodinville/NE 160th ST overlay project. Funds for this work will come from the Safe Streets and Sidewalks Levy. This work was budgeted for in the 2020 Pavement Preservation Program as part of the May 19, 2020 Agenda Packet Page 9 of 18 City Council Agenda Bill AB # 20-057 2019-2020 Capital Budget. This expenditure will help the City leverage local funds to match federal funding to repave Juanita-Woodinville/NE 160th ST. This type of contract supplement is routine in nature, as pavement preservation is an ongoing area of focus for the City and is critical to the sustainability of City infrastructure. Additionally, it is necessary to address this item so the consultant can complete work to secure federal funds by July 2020. City staff has secured federal grant funding of approximately $750,000 for use in 2021 for the Juanita -Woodinville portion of the project. If the City can show it is ready to obligate construction funds for the NE 160th Street portion of work by July of this year, it may be eligible to receive another $364,500 in federal grant funds. The total project construction cost is estimated to be $2,228,000. The design of this project was completed in fall of 2019 in order to best leverage the City to obtain the additional funding. It was unknown at that time when the decision for further funding would be made. The Washington State Department of Transportation (WSDOT) has since updated their construction specifications and things like the Prevailing Wage Rate tables need to be current. Further, WSDOT provided a few, minor comments to the construction bid package that have to be changed prior to advertising the project for construction. This contract supplement would make these final adjustments. Finally, the contract supplement will provide the ability for the City Project Manager to obtain engineering support from the consultant during construction in response to questions, changed field conditions, or any issue that may arise. If the City obtains the additional $364,500, staff will likely bid the project in later summer 2020, award in the fall, and construct in spring 2021. FISCAL Construction of this project will leverage local Safe Street Levy funding to secure IMPACTS: between $750,000 and $1,114,500 in federal grant funding. The Adopted 2019-2020 Budget includes the 2019-2020 Pavement Preservation Program within which there are sufficient funds for this contract supplement. ATTACHMENTS: 1 Att-1. Contract 17-057, Supplement 3 RECOMMENDED Approve Contract Supplement No. 3 with Perteet for Pavement Preservation On - ACTION: I Call Services the in the amount of $25,000. May 19, 2020 Agenda Packet Page 10 of 16 Att-1 CITY OF BOTHELL SUPPLEMENTAL AGREEMENT NO.3 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BOTHELL AND PERTEET INC. CONTRACT No. 17-057 1. Parties This Supplemental Agreement No. 3 for Professional Services (`Supplemental Agreement") is entered into as of the Effective Date specified below, and supplements that certain Professional Services Agreement, Contract No. _17-057_, dated _February 2'd, 2017`, and the exhibits thereto ("Original Agreement"), between the City of Bothell, a Washington municipal corporation having its principal place of business at 18415 101st Avenue N.E., Bothell, Washington 98011 ("City"), and _Preteet Inc._, a corporation_ organized under the laves of the State of _Washin on, located and doing business at 2707 ColbyAve STE 900 Everett, WA 98201` ("Consultant"). 2. Recitals Recitals 2.1 Consultant has provided professional services to City under the Original Agreement related to the _Pavement Preservation On -Call Services_ project. 2.2 City desires to modify, delete, and/or add services and/or desires to change the contract amount set forth in the Original Agreement and any prior supplemental agreements. 2.3 Consultant agrees to perform the services specified herein in accordance with the terms and conditions of this Supplemental Agreement. NOW, THEREFORE, in consideration of the mutual benefits and promises set forth herein, it is agreed by and between the parties as follows: 3. Modifications, Deletions or Additions to Original Terms and Conditions. 3.1 Supplemental Services. Consultant shall continue to perform the services described in the original Scope of Services/Scope of Work, which was attached as Exhibit A to the Original Agreement. There is no change in Services/Scope of Work from the original. 3.2 Payment. City shall pay Consultant for Supplemental Services rendered based upon the Supplemental Schedule of Charges, which is attached and incorporated by this Bothell Supplemental Professional 1 of 3 Services Agreement — Last Legal Update: 2020 May 19, 2020 Agenda Packet Page 11 of 16 reference as Exhibit B. The increased amount to be paid for said Supplemental Services is $25,000. In no event shall the total amount paid by City for all services exceed the sum of $625,000 dollars, including applicable sales taxes, which is the maximum amount to be paid under both the Original Agreement and this Supplemental Agreement. This amount may not be exceeded without prior written authorization from City in the form of an executed supplemental agreement. 3.3 Time of Performance. Consultant shall perform the Supplemental Services with due diligence. In no event shall completion of the Supplemental Services be delayed beyond December 31 St, 2021. 3.4 No Other Changes. All provisions of the Original Agreement and any supplemental agreements thereto shall remain in full force except as expressly amended by this Supplemental Agreement. 4. Effective Date This Supplemental Agreement shall be effective on the last date entered by each party below. CITY OF BOTHELL Jennifer Phillips Date City Manager CONSULTANT: By: Its: Bothell Supplemental Professional Services Agreement — Last Legal Update: 2020 Date 2 of 3 May 19, 2020 Agenda Packet Page 12 of 16 EXHIBIT B Supplemental Schedule of Charges [See Attached] Bothell Supplemental Professional 3 of 3 Services Agreement — Last Legal Update: 2020 May 19, 2020 Agenda Packet Page 13 of 16 EKH181T 8 Perteet, Inc. Billing Rates far City of Bothell Pavement Rehabilitation Projects DIRECT SALARY COST: Personnel Title Estimated Hours Raw Rate Hansen, Dan Principal 0 93.00 Thomsen, Jesse Principal 0 93.00 De Boldt, Peter Principal 0 93.00 Kutsal, Rahmi Principal 0 93.00 Parenteau, Regina Principal 0 84.13 Caferro, Brian Sr. Associate ❑ 68.75 White, John Sr. Associate 0 74.52 Walker, Jason Sr. Associate 0 71.00 Holmes, Kirk Sr. Associate 0 75.50 Ahrensfeld, Kurt Sr. Associate 0 74.50 Hendrix, Michael Sr. Associate 0 67.00 Battuello, Peter Sr. Associate 0 79.33 Mitchell, William Sr. Associate 0 68.75 Ross, Brianne Sr. Engineer/Manager 0 63.00 Saugen, Jennifer Sr. Engineer/Manager 0 63.00 Buchanan, Patricia Sr. Engineer/Manager 0 67.00 Reed, Paul Sr. Engineer/Manager 0 62.50 Cameron, Rory Sr. Engineer/Manager 0 63.00 Kuhuski, Aaron Lead Engineer/Manager 0 44.00 Powell, Brent Lead Engineer/Manager 0 47.00 DeKoekkoek Lead Engineer/Manager- 0 52.00 Didier, Jerome Lead Engineer/Manager 0 52.00 Donato, Janessa Lead Engineer/Manager 0 49.00 Thompson, Katherine Lead Engineer/Manager 0 66.00 Witthuhn, Karissa Lead Engineer/Manager 0 52.00 McElmorry, Lauren Lead Engineer/Manager 0 47.00 Magee, Max Lead Engineer/Manager 0 47.00 Pellett, Nichole Lead Engineer/Manager 0 45.00 Craven, Russell Lead Engineer/Manager 0 47.00 Wen, Vincent Lead Engineer/Manager 0 47.00 Wiseman, Kurt Engineer IT, 0 39.00 Keith, Steven Engineer III 0 39.66 Schultz, Andrea Engineer II 0 36.25 Williams, Christian Engineer II 0 37.00 Wuestney, Cody Engineer II 0 36.00 Routledge, Erin Engineer II 0 35.00 De Simone, Giancarlo Engineer II 0 37.00 Backman, Jillian Engineer II ❑ 1 35.00 Lee, James Engineer II 0 35.00 McGee, Kern Engineer 11 0 36.50 May 19, 2020 Agenda Packet Page 14 of 16 Cheong, Thomas Engineer 11 0 35.00 Steckel, Thomas Engineer II 0 35.00 Oare, Christina Engineer 1 0 30.50 Harris, David Engineer 1 0 29.00 Borges, Enrique Engineer 1 0 31.50 Lewis, Reed Engineer 1 0 30.50 O'Sullivan, Rebecca Engineer 1 0 30.50 Cales, Donal Lead Tech/Designer 0 46.00 Red, Jern Lead Tech/Designer 0 40.00 Cronenwett, Kevin Lead Tech/Designer 0 49.00 Houghtaling, Natalie Lead Tech/Designer 0 37.00 Dominguez, Rodolfo Technician 111 0 33.50 Zimmerman, Allison Construction Tech 111 0 36.00 Howe, Jordan Construction Tech 111 0 42.50 Edwards, Stefanie Construction Tech 111 0 36.75 Skadn-Floden, Erica Construction Tech II 0 34.00 Wollman, Christina Lead Planner 0 40.50 Peterson, Emily Lead Planner 0 36.50 Shriner, Allison Planner 11 0 28.85 Yim, Andy Planner 11 0 41.00 Kidder, William Lead Ecologist 0 47.00 Cheatham, Joshua Construction Supervisor 0 80.50 Nielsen, Marc Construction Eng 111 0 47.00 Reed, Matthew Construction Eng 111 0 38.00 Dawit, Zelalem Construction Eng 111 0 34.62 Buselli, Matthew Construction Eng 1 0 30.50 Parilla, Benj. Construction Eng 1 0 30.50 Lamon, Evan Senior Construction Observer 0 52.00 Busby, Marlamne Construction Oberver 111 0 32.00 Moan, Denice Controller 0 52.00 Kramer, Janice Contract Administrator 0 60.50 Swanson, Abi Accountant 0 41.00 Delisle, Kellie Accountant 0 32.75 Boyer, Miranda Clerical 0 28.75 Greenberg, Takisha Clerical 0 23.50 O'Hara, Michelle Clerical 0 25.00 Molleson, Katherine Marketing Proposal Coordinator 0 29.50 Castro, Lori Marketing Proposal Coordinator 0 52.00 Chambers, Tracy Marketing Proposal Coordinator 0 35.75 Griffenberg, Joshua Network Specialist 0 31.75 Johnson, jack lCultural Resource Specialist 11 0 34,00 Shea, Johonna Cultural Resource Specialist 11 0 35,75 Overhead Rate e.g. 1.2234 1.8823 Fee (Overhead Plus Direct Salary Times Fee) 0.10 1 May 19, 2020 Agenda Packet Page 15 of 16 (This page intentionally left blank) May 19, 2020 Agenda Packet Page 16 of 16 Robin Schaefer From: Benjamin Mahnkey <ben@wsucoug.com> Sent: Saturday, May 96, 2020 2:55 PM To: City Clerk Subject: [EXTERNAL] Written Comments for Council Meeting 5/19/2020 Stop! Look! Think before you click! This message originated from outside the City of Bothell network. Use caution when clicking links or opening attachments. ..........11.........1.1................................................................................................. ................................ I................................................................................ ...................................................................................................................... ....................... Hello Councilmembers, I wanted to send a quick note to highlight the good work that Canyon Hills Community Church's food bank is doing in our city. The food bank is celebrating its 10 -year anniversary this month and has distributed 1,752,217 pounds of food over the last decade, with 35,000 pounds distributed since the beginning of COVID-19. They currently serve about 200 families each week, but have served a total of 31,467 families (107,088 individuals) since opening their doors. I don't believe they've ever publicly shared this information with the city, so I wanted to call -out something great that is going unseen. I think it's important, especially in times like these. Thank you all for serving our city. -Ben Mahnkey 17 36 Li